Accountant 3

The University of New Mexico•Albuquerque, NM

1d•$4,278 - $6,009•Hybrid

About The Position

The Department of Family and Community Medicine in the School of Medicine is seeking an initiative-taking, detail-oriented, and experienced Accountant 3 to join our administrative and financial operations team. This position plays a critical role in supporting the department's fiscal management by working closely with the Department Administrator, faculty, principal investigators (PIs), program managers and staff, and the accounting team to ensure the effective administration of a variety of funding sources. The successful candidate will possess exceptional analytical, organizational, and communication skills and demonstrate the ability to manage multiple priorities while maintaining a high level of accuracy. This position requires independent judgment, sound financial decision-making, and the ability to interpret complex financial information to support program operations. The Accountant 3 is responsible for advanced accounting functions involving both restricted and unrestricted funds, which include contracts and grants, clinical revenues, state appropriations, gifts, and other funding sources. The individual will oversee daily financial activities, monitor budgets, prepare financial analyses and projections, ensure compliance with University of New Mexico policies and procedures, and provide strategic financial guidance to faculty and program leadership for the indexes they monitor.

Requirements

Bachelor's degree and successful completion of at least 15 credit hours of university-level accounting through intermediate accounting; at least 3 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Nice To Haves

Experience working within the University of New Mexico financial environment.
Demonstrated experience managing both restricted and unrestricted funds, including grants, contracts, clinical revenues, and other institutional funding sources.
Experience supporting multiple principal investigators, departments, or programs with complex financial portfolios.
Knowledge of Grant and Contract Accounting and Research Administration in a higher education, healthcare, research, or nonprofit environment.
Experience preparing budgets, reconciliations, and comprehensive financial reports.
Strong analytical and critical thinking skills with the ability to interpret financial data and communicate findings effectively.
Excellent organizational skills with the ability to manage competing priorities, meet deadlines, and maintain accuracy in a challenging environment.
Demonstrated ability to work independently while fostering collaborative relationships across diverse groups.

Responsibilities

Oversee the daily processing, monitoring, and accounting of revenues and expenditures across multiple funding sources.
Review financial transactions to ensure accuracy, completeness, proper documentation, and compliance with University, local, state, federal, and sponsor requirements.
Perform detailed reconciliations of accounts and investigate discrepancies to ensure accurate financial reporting.
Monitor account balances and expenditures to ensure appropriate use of funds and adherence to budgetary and sponsor restrictions.
Develop, monitor, and manage departmental budgets for assigned programs and funding sources.
Work collaboratively with principal investigators and program staff to manage the budgets on the accounts for which they are responsible.
Manage financial activities associated with sponsored research, grants, and contracts throughout the award lifecycle.
Monitor restricted funds to ensure expenditures comply with sponsor guidelines, approved budgets, and reporting requirements.
Coordinate with Grant & Contract Accounting to resolve financial issues and ensure timely reporting.
Prepare monthly, quarterly, annual, and ad hoc financial reports for department leadership, principal investigators, program directors, and external funding agencies.
Develop customized reports using University financial systems to meet operational and reporting needs.
Present financial information and recommendations that support sound fiscal decision-making.
Ensure compliance with University Business Policies and Procedures, sponsor regulations, and applicable federal and state requirements.
Maintain strong internal controls to safeguard departmental financial resources.
Prepare supporting documentation for internal and external audits and respond to audit inquiries.
Identify potential compliance concerns and recommend corrective actions when appropriate.
Utilize University financial systems, including Banner, My Reports, CHROME, Lobo Web, Lobo Mart, Salary Planner, Budget Planner, Asset Categorization Reports, and other enterprise applications to manage financial information.
Develop and implement efficient financial processes, workflows, and documentation procedures to improve operational effectiveness.
Collaborate with the Department Administrator and the department’s accounting team to resolve financial challenges and support departmental initiatives.
Build positive working relationships with internal and external stakeholders while providing exceptional customer service.
Perform other job-related duties as assigned to support the mission and objectives of the Department of Family and Community Medicine.