Accountable Manager

City of New York • Queens, NY

6d • Onsite

About The Position

The NYC Department of Environmental Protection (DEP) is seeking two Administrative Project Managers (NM) to serve as Accountable Managers (AM) for the Wastewater Capital Program (WWCP). This role involves overseeing and supporting the design and construction of major capital projects for various wastewater resource recovery facilities (WRRFs), wastewater pump stations, and Superfund CSO programs. The AMs will direct the planning, design, and construction of these projects, ensuring they meet DEP's future wastewater treatment requirements. The selected candidates will have broad scope for independent initiative and judgment, being responsible for achieving project goals and milestones, and ensuring all work products conform to the scope of work. They will also prepare, negotiate, and process modifications to consultant contracts, provide day-to-day guidance and oversight to subordinates, motivate employees, approve time and leave, evaluate staff, and determine staffing requirements. A key focus will be ensuring Environmental Health & Safety is incorporated throughout the project lifecycle and maintaining strong client service to the operating bureaus. The AMs will be responsible for implementing project delivery procedures, coordinating with support divisions (Project Controls, Permit Resource, Sustainability, Contracts Support), and communicating seamlessly with Agency Bureaus, other City and State Agencies, and key stakeholders. They must be capable of quickly recognizing project needs, providing sustained effort from conception to completion, focusing on issue resolution and risk mitigation, managing project delivery quality, and managing staff efficiently for project staffing and professional growth. Continuous monitoring of key performance indicators (Scope, Schedule, Budget) is also required. The AMs will report directly to the Deputy Portfolio Manager.

Requirements

• Permanent Civil Service Administrative Project Managers are eligible to apply.
• A baccalaureate degree from an accredited college in engineering, architecture, landscape architecture, business administration, or public administration, and five years of full-time satisfactory experience in the planning, administering or expediting of engineering design, and/or construction, or coordinating a very large engineering project, two years of which must have been in an administrative, managerial, executive or supervisory capacity.
• OR A four year high school diploma or its educational equivalent and nine years of experience as described above, two years of which must have been in an administrative, managerial, executive or supervisory capacity.
• OR Education and/or experience equivalent to the above.
• All candidates must have two years of administrative, managerial, executive or supervisory experience.

Nice To Haves

• Proficient oral and written communication skills to effectively communicate with project staff, engineers/architects, inspectors, consultants, contractors, (foreign and domestic), vendors, City operations staff and external project stakeholders such as regulatory agencies and community representatives.
• Possession of a motor vehicle driver license valid in the State of New York with no restrictions, which preclude the performance of an Accountable Manager work. This license must be maintained for the duration of employment.
• A detailed understanding of permitting, equipment and materials, codes and standards, shop/field testing.
• Able to determine adequacy and completeness of field investigation plans and reports to support the development of more complex designs or scope change requests.
• Ability to assess applicability and appropriateness of field investigation protocols for stated objectives.
• Possess a working knowledge of current safety and design standards.
• Able to review, interpret and approve complex contract documents.
• Able to understand the necessary project resources to effectively identify upcoming needs or existing conflicts.
• Able to assess consultant/contractor performance based on contract requirements.
• Able to evaluate project progress regularly in terms of potential impacts to schedule compliance.
• Understand schedule implications of change orders and recovery plans.
• Understand the process to prepare the Communication Management Plan.
• Employ effective time management practices.
• Knowledge of engineering design and construction industry standards and practices as well as environmental engineering operations and processes for water supply and wastewater resource recovery facilities.
• Strong technical skills, interpersonal, communication, and computer skills with a working knowledge of MS Office software, and Project Scheduling Software.
• Knowledge of operations and processes for wastewater resource recovery facilities.
• Strong ability to work on a broad multidisciplinary base with various fields and trades as well as the ability to concurrently handle multiple related and non-related tasks.
• Experience in writing and reviewing contract specifications for major public works projects.
• An accredited Master's degree in engineering, architecture, landscape architecture, business administration, or public administration, a law degree, or a valid New York State license as a Professional Engineer or Registered Architect or Landscape Architect may be substituted for one year of the required experience.

Responsibilities

• Oversee and support the design and construction of WWCP projects for various WRRFs, wastewater pump station projects, and CSO programs.
• Direct the oversight of the planning, design, and construction of major capital construction projects.
• Ensure all prepared schedules, reports, and work products conform to the scope of work.
• Undertake the preparation, negotiation, and processing of appropriate modifications to Consultant Contract scope, cost, and schedule.
• Provide day-to-day guidance and oversight of subordinates’ work assignments.
• Motivate current employees, approve time and leave, and evaluate staff members.
• Determine staffing requirements for implementation of the program.
• Ensure that Environmental Health & Safety is incorporated throughout the project lifecycle.
• Focus on client service to the operating bureaus.
• Implement all project delivery procedures and coordinate with all bureau support divisions.
• Quickly recognize what is required for a major capital construction project and provide the sustained effort necessary to see the project through from conception to completion.
• Ensure seamless communication/coordination with Agency Bureaus, other City and State Agencies, and key stakeholders.
• Focus on issues resolution and risk mitigation to keep the project moving.
• Manage the quality of the project delivery throughout the project lifecycle.
• Manage staff efficiently and effectively to ensure adequate staffing of projects and opportunities for professional growth.
• Continuously monitor key performance indicators with respect to Scope, Schedule, Budget, and other project performance metrics.
• Report directly to the Deputy Portfolio Manager.

Benefits

• DEP is an equal opportunity employer with a strong commitment to the diversity of our organization and workforce.
• This position is open to qualified persons with a disability who are eligible for the 55-a Program and also meet the education and experience requirements as listed in the job posting notice.
• This position is also open to non 55-a Program candidates who meet the education and experience requirements as listed in the job posting notice.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager