Account Rep-Chemicals

Colonial Group Inc • Savannah, GA

4d • Onsite

About The Position

This role involves managing high-volume email traffic, communicating with customers and suppliers, processing sales orders, and serving as a logistics coordinator. The position requires strong organizational skills, effective communication, and the ability to learn industry terminology. The Account Representative will also provide administrative support to the Sales Team and participate in an on-call rotation.

Requirements

• High School Diploma or GED is required.
• 1 year minimum experience in a Customer Service and Data Entry role.
• Strong proficiency with databases and Order Management Systems (Oracle/JD Edwards, SAP preferred).
• Proficient skills with Microsoft Office Suite including Word, Excel, and PowerPoint are required.
• Regularly required to sit, stand, walk.
• May occasionally lift and/or move up to 20 pounds.

Nice To Haves

• College degree is preferred.
• Familiarity with the chemical distribution or transportation industries is preferred.
• Experience with Customer Relationship Management (CRM) systems is highly desirable.

Responsibilities

• Manage high-volume email traffic from multiple distribution lists, prioritizing responses, organizing workflow, and reprioritizing throughout the day to meet deadlines.
• Communicate effectively with customers, suppliers, carriers, and internal departments (Sales, Operations, Purchasing, etc.) via email, phone, and portal to ensure smooth deliveries and timely follow-up.
• Process and maintain sales orders from receipt to delivery, ensuring accurate data entry, preparing additional documentation as needed, and proactively providing follow-up documents required by the customer.
• Receive and appropriately direct incoming calls.
• Manage backorders by checking reports and working with multiple departments to ensure timely delivery, while proactively informing customers of any delays.
• Serve as logistics coordinator, assisting the internal freight team and scheduling third-party freight as needed by working with outside vendors and carriers to arrange shipments, obtain quotes, provide documentation, and resolve issues such as delays or missed deliveries.
• Assist with onboarding new customer accounts and maintain databases as needed.
• Provide administrative support to the Sales Team and other departments as needed.
• Support Sales with freight quotes, cost checks, product and price updates, inventory checks, and other requests.
• Learn and maintain knowledge of industry terminology, including totes, chemical names, product codes, and account specifics, vendor and carrier requirements, etc.
• Participate in a rotating on-call schedule to support after-hours customer and carrier needs.
• Perform other duties as assigned.

Benefits

• Competitive Pay
• Paid Overtime: Hourly employees are eligible for 1.5x overtime pay for hours worked in excess of 40 hours per week.
• Annual Bonus: Paid annually in December
• 401K: Automatic enrollment @ 3% upon hire. Company matches your contribution on the first 5%.
• Profit Sharing: Paid annually as a supplemental retirement plan contribution (Vested after 3 years).
• Vacation Sell-Back: Options available based on years of service.
• Paid Holidays: 10 per year (7 fixed + 3 floating).
• Paid Sick Leave
• Paid Vacation: Hourly employees start with 2 weeks of vacation and progress to 3 weeks after 3 years. Vacation is prorated in year of hire based on start date.
• Medical: 2 Plan options (Traditional PPO or HDHP with HSA). Company contributes $500/$1000 annually to HSA.
• Dental: 2 Plan options (Basic and Premium with Orthodontia).
• Vision: Optional employee-paid coverage.
• Flexible Spending: FSA and Limited Purpose FSA available.
• Life Insurance: 2x salary up to $300K.
• Long Term Disability: 60% of salary up to $10K/month.
• Parental Leave: Available for both mothers and fathers.
• Tuition Reimbursement
• Dependent Tuition Assistance
• Legal Assistance
• Wedding Anniversary Check
• Identity Theft Protection
• Short Term Disability
• Accident
• Critical Illness
• Hospital Indemnity
• Additional Life Coverage (Employee, Spouse, and Children)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED