Account Receivables Specialist (Collections)

Harwood Lloyd, LLP•Hackensack, NJ

9d•Onsite

About The Position

As a Accounts Receivables Specialist, you will be responsible for coordinating the client billing process for an assigned group of partners. This role involves ensuring accurate and timely billing, maintaining client records, and providing support to attorneys and staff regarding billing inquiries. We are looking for someone who is detail-oriented and well organized, as our firm is constantly growing. Your positive, can-do attitude makes you a joy to work with for both clients and staff alike. While you are organized and love the satisfaction of getting things done, you are also a people person and enjoy interacting with colleagues throughout your workday. Though you are self-directed and able to work independently, you are also a team player who collaborates well with everyone at the firm to make things happen for our clients. You feel great about working for an ethical firm where customer service is a priority.

Requirements

Associate degree or higher preferred
3+ years of relevant accounting or finance experience
Familiar with using expense management software for accurate data entry and reconciliation (Orion, QuickBooks, or similar platforms, or similar tools etc.)
Ability to work under pressure and demonstrate flexibility with competing demands of internal and external sources, as well as the ability to work independently with supervision within a team-oriented environment
Excellent time management, organizational, and interpersonal skills
Must be detail-oriented with the ability to readily identify issues that could impede processes while taking the initiative to provide solutions
Technical proficiency in a range of software, including Microsoft Office, e-billing software, and document management systems, is preferred
Perform other ad-hoc duties and projects, as needed.
Are you able to prioritize tasks effectively?
Can you function under pressure from deadlines?
Do you have excellent communication skills?
Are you flexible and resilient in an ever-evolving atmosphere?
Do you exhibit sound judgment?
Can you maintain strict confidentiality?

Nice To Haves

Experience in a law firm or professional services environment preferred

Responsibilities

Accounts Receivable: Accurately process and record daily financial transactions, including expenses, client costs/disbursements, and payments into specialized legal accounting software.
Collections: Monitor Aging Reports, follow up on discrepancies, and communicate professionally with clients and partners to resolve billing inquiries and secure timely payments.
Trust/Escrow Accounting Support: Assist with managing client trust accounts (also known as IOLTA or escrow accounts), ensuring client funds are strictly segregated from operating funds to maintain compliance with ethical obligations. Resolve old trust account balances and escheat when necessary to the State of NJ.
Reconciliation & Reporting: Perform trust bank reconciliations and assist with the preparation of ad-hoc, monthly or annual financial reports for management and partners.
Provide assistance with reception coverage
Perform other ad-hoc duties and projects, as needed