Account Clerk III, IV, V - Reprographics Section

Hawaii State Department of Education • Reprographics, HI

3d

About The Position

The authorized level of the position is Account Clerk V. Applications are being accepted down to the Account Clerk III in the event of recruiting difficulties. The salary ranges are: Account Clerk III, SR-11: $3,606.00 per month; Account Clerk IV, SR-13: $3,900.00 per month; Account Clerk V, SR-15: $4,221.00 per month. This role involves assigning the classifying of accounting transactions, supervising and performing the review of posting documents, totaling of entries, and other functions in the maintenance of accounts. It also includes supervising the comparing of account balances, determining corrective actions, and other functions in reconciling accounts. The position is responsible for receiving, receipting, and depositing cash collections, maintaining records, closing accounts, and preparing balance sheets and financial statements. Duties also include conducting research into current accounts and previous reports to develop specified information, developing comparative data and ratios, identifying significant changes in account balances, and conducting accounts examinations. The role may involve supervising purchase order functions, processing invoices, preparing vouchers, drafting operational guides, and supervising the maintenance of inventory and inventory control records. Some positions may supervise one or more account clerical and other subordinates.

Requirements

• Account Clerk III: 1/2 year General Experience, 2 years Specialized Experience, Total 2-1/2 years
• Account Clerk IV: 1/2 year General Experience, 3 years Specialized Experience, Total 3-1/2 years
• Account Clerk V: 1/2 year General Experience, 4 years Specialized Experience, Total 4-1/2 years
• General Experience: Work experience which demonstrated knowledge of arithmetic and spelling and possession of the abilities to follow oral and written directions, to write simply and directly and to observe differences in words and numbers quickly and accurately.
• Specialized Experience: Work involved in posting to accounting records and other systematizing of fiscal information; i.e., computing, classifying and record­ing numerical data to keep sets of financial accounting records complete and to derive reports therefrom. Such experience must have demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations and office practices and procedures relating to the processing and recording of transactions and accounting information.
• For levels III, IV and V, this work must have involved reconciling accounts (i.e. checking for errors, balancing, and going back to original source document for verification); and the preparation of standard financial statements.
• Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified.
• Unless specifically indicated, the required education and experience may not be gained concurrently.
• Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated.
• Hours worked in excess of 40 hours/week will not be credited.

Nice To Haves

• Some Account Clerk III, IV and V positions require that applicants possess supervisory aptitude.
• Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments or by favorable appraisals by a supervisor indicating the possession of supervisory potential.
• Some Account Clerk IV and V positions require that applicants possess knowledge of the principles and practices of double-entry bookkeeping. For these positions, the department may request selective certification.

Responsibilities

• Assigns the classifying of accounting transactions
• Supervises and performs the review of posting documents, totaling of entries, and other functions in the maintenance of accounts
• Supervises the comparing of account balances, determining corrective actions and other functions in reconciling accounts
• Receives, receipts and deposits cash collections of various kinds, and maintains or supervises the maintenance of appropriate records
• Closes accounts and prepares balance sheets and financial statements
• Conducts research into current accounts, previous reports, source document, etc., to develop specified but readily available information from current account balances
• Develops comparative data, ratios, etc., to reflect relationships between specified accounts, different time periods, costs of different operations or other specified information
• Identifies significant changes in account balances and reviews transactions to identify the actions which caused the changes
• Conducts accounts examinations including preparing worksheets or reports reflecting the examination made, discrepancies noted, and the corrective entries required to adjust accounts
• Prepares summaries of activities, reports or other data
• Makes estimates of operating procedures, needs or requirements, such as operating budgets, materials or space needed, or numbers of items for clerical and administrative operations
• May supervise purchase order functions and the processing of invoices including the preparation of vouchers for approval to authorize disbursements
• Drafts operational guides, forms and other materials requiring specific knowledge of methods, procedures, policies or other information
• May supervise and participate in the maintenance of inventory and inventory control records
• May supervise one or more account clerical and other subordinates

Benefits

• Payday is on the 5th and 20th (or previous business day) of every month.
• New employees can expect their first paycheck within the first 3 pay periods of their start date.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED