Account Clerk I, II, Sr.

City of Palmdale•Palmdale, CA

22h•Onsite

About The Position

The Account Clerk I/II performs a wide variety of responsible, clerical accounting duties in the preparation, maintenance, and processing of accounting records and financial transactions; responds directly with the public in response to inquiries and complaints. DISTINGUISHING CHARACTERISTICS Account Clerk I This is the entry-level class in the Account Clerk series. Positions at this level perform a variety of the less difficult duties typically supporting other accounting personnel within a fiscal function, such as accounts payable or receivable and, with experience, perform a wider variety of more difficult tasks requiring greater skill with greater responsibilities. Account Clerk II Working under general supervision, the position is the journey level in the series. Employees at this level require specific experience and less supervision and review to complete assignments. Positions are flexibly staffed and are normally filled by advancement from the lower level, or if filled from the outside, require prior related experience. Senior Account Clerk Positions at this level perform the most difficult duties; possess a specialized technical or functional expertise. Incumbents are assigned significant responsibilities above the advanced journey level, possess specialized knowledge, abilities, skills and experience, and exercise independent judgment and initiative in the performance of their duties. Positions in this class may be flexibly staffed and are normally filled by advancement from the Account Clerk II class. The senior-level position may be filled either through open internal recruitment as a promotional opportunity or through a full external recruitment process. Lower levels are not flexibly staffed into the senior-level position.

Requirements

Knowledge of English usage, grammar, punctuation and business letter writing.
Knowledge of Basic bookkeeping procedures.
Knowledge of Basic mathematics.
Knowledge of Standard office practices, procedures and equipment.
Practices of business functions and financial record keeping.
Basic accounting principles.
Methods, practices and terminology used in statistical clerical work.
Pertinent local, State and Federal laws, codes, ordinances, City functions, policies, rules and regulations.
Ability to collect, compile and evaluate financial and general communications and reports.
Ability to maintain complete and accurate files and records.
Ability to operate a 10 key calculator with speed and accuracy.
Ability to make arithmetic calculations, postings and comparisons rapidly and accurately.
Ability to assist and work with other employees.
Ability to consistently meet deadlines while managing a high workload.
Ability to understand and carry out oral and written directions.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to establish and maintain effective working relationships with those contacted in the course of work.
Use a computer-based accounting system.
Use basic spreadsheet and word-processing applications.
Understand and interpret principles, laws and procedures involved in fiscal record keeping and accounting functions including City policies, contracts, ordinances and resolutions.
Perform administrative and accounting detail work.
Operate automated office equipment and use and understand various accounting software.
Two years of responsible and specialized clerical, accounting clerical, or administrative/business experience.
High school diploma or G.E.D. with additional education highly desirable.
One year of experience comparable to that of an Account Clerk I in the City of Palmdale.
Three years of responsible, specialized clerical accounting experience.

Nice To Haves

Additional education highly desirable.

Responsibilities

Assist with department clerical accounting tasks necessary to maintain and operate the City's Financial and Treasurer functions.
Administers one or more assigned finance areas of responsibility such as accounts payable, accounts receivable, general ledger.
Arrange and type a variety of correspondence, reports and other materials.
Process, review and check documents, records, and forms for accuracy, completeness, and conformance to applicable policies, rules, and regulations.
Provide information in person or by telephone where judgment, common knowledge, and interpretation of division and City policies and regulations are necessary; provide customer and public assistance, in person or by phone.
Receive complaints and exercise judgment in determining proper course of action.
Assist in operation evaluations and make recommendations on improved office procedures.
Perform routine data entry and generate reports covering assigned accounts.
Set up and maintain filing systems; receive, sort, and distribute mail; complete a variety of clerical and general office duties.
Conduct a daily evaluation of the cash position of the City.
Perform Year End Reporting.
Provide back-up to other Finance staff as needed.
Perform related duties as assigned.
Maintain accurate and complete accounting records to support all financial transactions.
Process invoices, including account coding, check preparation, printing, and mailing.
Review and verify documents, records, and forms for accuracy, completeness, and compliance with applicable policies and regulations.
Prepare and process annual 1099 reporting.
Enter financial data into accounting systems; generate, review, and validate reports.
Respond to inquiries from staff and the public via phone and email regarding assigned finance functions.
Process and fulfill public records requests.
Assist with year-end closing and provide audit documentation and support.