Account Clerk I, II - Lihikai Elementary

Hawaii State Department of Education • Kahului, HI

8d • Onsite

About The Position

The authorized level of the position is Account Clerk II. Applications are being accepted down to the Account Clerk I in the event of recruiting difficulties. Salary Range: Account Clerk I, SR-06: $3,141.00 per month Account Clerk II, SR-08: $3,266.00 per month.

Requirements

• General Experience: Work experience which demonstrated knowledge of arithmetic and spelling and possession of the abilities to follow oral and written directions, to write simply and directly and to observe differences in words and numbers quickly and accurately.
• Specialized Experience: Work involved in posting to accounting records and other systematizing of fiscal information; i.e., computing, classifying and record­ing numerical data to keep sets of financial accounting records complete and to derive reports therefrom. Such experience must have demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations and office practices and procedures relating to the processing and recording of transactions and accounting information.
• Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified.
• Unless specifically indicated, the required education and experience may not be gained concurrently.
• Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated.
• Hours worked in excess of 40 hours/week will not be credited.

Nice To Haves

• Non-Qualifying Experience: Experience as an inventory clerk, stock clerk, supply clerk or other related work which is primarily concerned with posting non-fiscal data or checking accuracy of computations and which does not involve or require any fiscal record keeping knowledge is not considered qualifying specialized experience.
• Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: A copy of the applicant’s TA History Report or equivalent system-generated report; A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, Copies of the applicant’s signed SF-10 Forms.

Responsibilities

• Verifies and enters details of costs, charges or other similar bookkeeping items to correct accounts or classifications.
• Receives, receipts and deposits cash collections of various kind, and maintains appropriate records.
• Consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information.
• Performs numerous types of computations such as discount, interest, ratio and percentage; determines rates, costs, amounts or other specifications for various types of items, selecting and using tables or classification data.
• Explains details of services, methods or policies.
• Prepares requisitions or purchase orders, and may place orders for supplies, materials, equipment or contract services.
• Processes invoices and may prepare vouchers for approval to authorize disbursement.
• May maintain inventory control records.
• Reviews the accounts clerical work of others, calling attention to use of incorrect procedures or methods and to incorrect entries or results.
• Composes correspondence requiring specific knowledge of methods, procedures, policies or other information.
• Determines the general ledger accounts, journals and subsidiary accounts affected and the debit and/or credit entries to be made.
• Summarizes transactions having a like effect and preparing control sheets or other posting documents reflecting the debit and/or credit entries to be made.
• Totals entries at specified intervals and takes a trial balance of debits and credits.
• Determines corrective entries required to bring accounts into balance.
• Closes and reconciles accounts.
• May supervise one or more lower-level account clerk or other subordinates.

Benefits

• The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.
• New employees can expect their first paycheck within the first 3 pay periods of their start date.
• Payday is on the 5th and 20th (or previous business day) of every month.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED