Account Clerk IV

City of Garden City•Garden City, MI

1d•Onsite

About The Position

Under the supervision of a department head or designee, performs clerical and accounting functions. Tasks include service to city residents, collection of monies paid for various city services, fees, taxes, water billing and accounting office tasks, as well as providing detailed information concerning department functions. Assists in budget preparation. May be required to attend courses to stay aware of changes affecting job functions.

Requirements

Graduation from an accredited high school or equivalent, including or supplemented by courses in typing, bookkeeping and office machines.
Minimum of one year of progressively more responsible clerical work.
Knowledge of office procedures.
Possess skills and competence at the moderate level or higher with computers and computer programs including, but not limited to, Microsoft Office Professional Suite (Word, Excel, PowerPoint, Outlook and Publisher), Internet browser, and BS&A Software.
Skill and competence in the operation of office equipment such as calculators, typewriters, cash registers and copiers.
Ability to perform routine tasks with little or no supervision.
Ability to establish and maintain effective working relationships with supervisor, other employees, community leaders as well as other Departments within the City.
Thorough knowledge of business English, spelling, arithmetic, punctuation, filing and grammar, and the possession of a superior vocabulary.
Typing/keyboarding skill level of 40 words per minute or greater.
Ability to effectively carry out work assignments according to oral and written instructions and City rules and policies.
Ability to apply principles of rational systems (example: bookkeeping) to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagrammatic or schedule form.
Ability to accurately add, subtract, multiply, divide all units of measure; to perform the four operations with like or common decimal fractions; to compute ratio, average rate, and percent; to draw and interpret bar graphs; to perform arithmetic operations involving all American monetary units.
Ability to read a variety of publications, reports, memoranda, tables, spreadsheets, ledgers, budgets, and encyclopedias.
Ability to write reports and essays with proper format, punctuation, spelling, and grammar, using all parts of speech.
Ability to speak with poise, voice control, and confidence, using correct English and well-modulated voice.

Responsibilities

Complete processing of payroll, including monthly pension payroll and payroll distribution.
Internal and external distribution and reporting of funds and/or taxes to appropriate offices and entities.
Annual pension tracking reports.
Researching and compiling required data to complete the sewage reports.
Accounts payable process and preparation of the list of bills.
General ledger process and preparation and distribution of monthly financial reports.
Reconciles bank statements.
Reconciles cash received from all cashiers and departments, including troubleshooting of inaccuracies in payment processing.
Assists Assessing Technician with personal property statements, Board of Review, Special Assessments, and other related tasks.
Answers questions from the public or vendors regarding billings and/or payments, including helping at public counters and telephone requests.
Prepare tax billings for processing and mailing.
Coordinates tasks of other office personnel.
Types of correspondence, reports, notices, budget documents as well as other routine documents.
Provide detailed information to the actuarial firm for the pension program.
Operates a variety of office machines proficiently such as copiers, integrated cash registers, calculators, typewriters, and computers (including spreadsheets and word processing software).
Maintains service schedule for Meter Reader.
Coordinates all water billing activities, including BS&A billing operation.
Posts late and special meter readings and estimated readings.
Examines meter-reading entries for evidence of irregular conditions, such as defective meters or use of service without contract and prepares forms for corrective actions by others.
Research water account inquiries.
Prepares consumption reports.
Prepares delinquent water report for placement on the tax rolls.
May fill in or assist clerical workers such as cashier, tax clerk, water clerk, receptionist, building department clerk and other departments; may also assist in preparation of payroll, ambulance billings, accounting office functions and assists in processing mail.
May handle miscellaneous errands which may require leaving the office such as bank deposits and mail.
Maintain office files by appropriately filling and retrieving information.
Performs other related work as assigned.