Account Clerk II - including Health and Retirement benefits

Shasta Union High School District•Redding, CA

About The Position

The Account Clerk II performs accounting clerical duties related to preparing, processing, and maintaining school site and District accounting records and purchasing functions, along with related clerical work. The role works directly with site and District personnel on budgets and accounting procedures and travels throughout the District. It receives supervision from a designated supervisor and site administrator and may provide technical supervision to student assistants.

Requirements

High school graduation supplemented by college-level courses in business, accounting, or a related field, or an equivalent combination.
Two years of increasingly responsible financial and accounting office experience involving public contact.
Valid California Driver's License.
Knowledge of modern office practices, procedures, methods, and equipment.
Knowledge of record-keeping principles and procedures, including basic financial record keeping, reporting, and terminology.
Knowledge of English usage, spelling, grammar, punctuation, and basic arithmetic.
Understanding of policies, procedures, regulations, and technical processes relating to budgets, account codes, and school site plans.
Ability to apply generally accepted accounting and auditing procedures.
Ability to perform financial clerical work involving preparation, processing, and maintenance of school site and District accounts payable and other assigned accounts.
Ability to perform computational tasks and clerical functions with speed and accuracy.
Ability to use computer hardware and software applicable to the assignment and operate standard office machines and equipment.
Ability to type and enter data at a speed necessary for successful job performance.
Ability to understand and follow oral and written instructions.
Ability to communicate clearly, concisely, and professionally, orally and in writing.
Ability to establish and maintain effective working relationships with people contacted in the course of work.
Ability to read and understand job-related financial records, reports, and technical and procedural requirements, and to prioritize work.
Physical ability to operate a computer and standard office equipment; exchange information in person and by telephone; read materials; bend, kneel, or crouch to file; and reach to retrieve files.
Ability to occasionally exert 10 to 20 pounds of force to move objects and occasionally lift and stack objects weighing up to 25 pounds.

Responsibilities

Collate and code invoices and purchase orders for payment, verify coding and amounts, and prepare and print checks.
Gather, assemble, tabulate, check, and file financial and statistical data.
Process purchase orders, assign account codes, vendor identification numbers, and purchase order numbers; prepare requisitions; obtain written approvals; and maintain vendor lists.
Reconcile vendor statements, receive and account for cash, and deposit funds received.
Post adjustments and corrections to balance accounts, including budgets.
Maintain equipment inventory, issue inventory tags, and update computer inventory records.
Maintain records and files and enter data for transaction documents, forms, statistical reports, and letters.
Meet with site administrators and directors regarding adjustments and corrections to program budgets.
Open and distribute mail and type envelopes, documents, forms, and letters.
Provide routine accounting information in a timely manner.
Prepare the monthly Board warrant report.
Create and monitor accounts receivable invoices.
Process revolving cash disbursements.
Process annual 1099 information returns.
Prepare the bi-monthly EDD report.
Prepare annual state sales and use tax reports.
Prepare W-9 information as required.
Perform related duties and responsibilities as required.