ACC Coordinator for HOA

KW Property Management Careers•Naples, FL

12d•Onsite

About The Position

The ACC Coordinator supports the Architectural Control Committee (ACC) by managing the application process for homeowner modifications. This role involves scanning and tracking applications, preparing meeting materials, communicating decisions to homeowners, and coordinating inspections. The position requires attention to detail, organizational skills, and the ability to work both indoors and outdoors. Reasonable accommodations are available for individuals with disabilities to perform essential functions.

Requirements

Prior experience in a related position.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to other employees of the organization.
Customer Service skills.

Nice To Haves

A high school diploma or equivalent.
Previous experience with computers and software used in an office environment.

Responsibilities

Scan and record applications into a database to track their progress from submission to final approval.
Maintain a historical record of applications for each address.
Transfer scanned applications for upcoming ACC meetings into an agenda format.
Distribute applications and the agenda list to committee members one week prior to the meeting.
Post the agenda as required.
Record ledger entries to debit homeowner accounts for damage deposits.
Prepare letters based on committee decisions for the chairperson's signature.
Post meeting minutes as prepared by the committee.
Provide inspection forms to the committee for requested or due inspections.
Prepare letters notifying homeowners of project completion and deposit return, or rejection and referral to the Compliance Officer.