ACC Coordinator for HOA

KW PROPERTY MANAGEMENT AND CONSULTING • Naples, FL

13d • Onsite

About The Position

The ACC Coordinator will be responsible for managing and tracking architectural control applications from submission to final approval. This role involves maintaining a database, preparing meeting materials, communicating with homeowners, and coordinating inspections. The position requires a blend of administrative, customer service, and outdoor work responsibilities.

Requirements

• Prior experience in a related position.
• Previous experience with computers and software used in an office environment.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to other employees of the organization.
• Customer Service.

Nice To Haves

• A high school diploma or equivalent.

Responsibilities

• Scan and record applications to a database that tracks the application from submission to final approval following inspection to maintain an historic record of applications for each address.
• Transfer scanned applications for an upcoming ACC meeting to a list in agenda format and distribute applications and list to the committee members one week prior to the meeting.
• Post the agenda as required.
• Maintain the database of applications and record the ledger entry debit to the homeowner’s account for the damage deposit.
• Prepare letters based on the decisions of the committee for the signature of the chairperson.
• Post the minutes of the meeting as prepared by the committee as required.
• Provide inspection forms to the committee that have been requested by applicants or are due for inspection.
• Prepare letters notifying homeowners that their project is complete, and their deposit has been returned, or that the inspection was rejected and has been referred to the Compliance Officer for further action.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED