Academic Writer/Editor

Mass General Brigham•Boston, MA

3d•$53,040 - $75,888•Hybrid

About The Position

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Requirements

Bachelor's Degree Communications required or Bachelor's Degree Writing required or Bachelor's Degree Related Field of Study required
experience in editing or proofreading 1-2 years required
Strong attention to detail and excellent proofreading skills.
Ability to work in a fast-paced environment and meet tight deadlines.
Excellent written and verbal communication skills.
Familiarity with Chicago Manual of Style or AP Stylebook.
Ability to work independently and as part of a team.

Nice To Haves

Knowledge of editing software such as Microsoft Word and Adobe Acrobat is a plus.

Responsibilities

Writes and/or edits promotion packets (CV, templates/letters, annotated bibliographies, synopses) to the standards of the Department Chair, Promotions Committee co-chairs, and HMS. Works with faculty members, assistants, and division staff to ensure that content and format are correct and concise. Responsible for continuity in all documents. Reviews all solicited faculty referee letters to provide overall summary of content, earmarking any negative content.
Provides detailed review of faculty CVs for content and conformity with HMS policies and format. Instructs individual faculty members and administrative staff on specific recommendations and details. This includes multiple rounds of thorough electronic editing. Makes recommendations to faculty members to ensure that the edited CV fully reflects their accomplishments.
Performs research of internet sources, including Google, PubMed, Harvard Catalyst, and other resources to collect publicly available information and cross-reference with the entries on promotion materials. Obtains information on hospital and HMS appointment history. Identifies discrepancies to be addressed.
Participates in virtual workshops, offering detailed feedback on pre-circulated promotion materials for conformity with HMS format and advising individual faculty on revisions to accurately reflect their accomplishments in alignment with HMS promotion criteria.
Works with Senior Academic Writer/Editor and Manager to develop and deliver education and training programs related to the preparation of promotion materials and geared to faculty members and division administrative contacts. Helps to create and edit presentations, outlines, and models of documents and to distribute in-person, online, and through a shared drive for use by Faculty Services Office staff and division contacts.
Seeks consultation from HMS Office for Faculty Affairs on various CV issues (e.g., speakers’ bureaus, clinical trial steering committees, professional society sub-entries) and posts e-mailed responses on shared-drive for education of other Faculty Services Office staff and for use when editing promotion documents and explaining those editorial decisions to faculty and division promotion contacts.
Meets with Senior Academic Writer/Editor and Manager bi-weekly to review issues/status updates. Uses reports and meetings to help establish priorities and ensure time-sensitive deadlines are met.
Participates in Department of Medicine Promotions Committee meetings, to include taking minutes for use in identifying strengths and weaknesses in cases for purposes of drafting promotion nomination letters. Creates “DOM PC” folders in Dropbox for candidates in assigned divisions going to monthly committee meeting.
Works on special projects for the DOM to offer editorial contributions to special department projects (e.g. Annual Report) that draw on their knowledge about divisions and the department.
Other special duties as assigned.