Academic Technical Assistant

Central New Mexico Community College•Albuquerque, NM

About The Position

The Academic Administrative Assistant provides administrative support for faculty, administrators and students within their academic school, promoting a supportive learning environment. Depending upon departmental needs, Academic Technical Assistants fulfill specialized support roles as part of a team. The specialized support role of an Academic Technical Assistant can include budget management and purchasing, travel coordination, payroll and compensation, faculty leave management, academic course scheduling, etc.

Requirements

High school diploma or equivalent AND Up to two (2) years of related experience OR Associates degree

Nice To Haves

Experience providing administrative or office support in a professional setting
Experience with purchasing, budget tracking or other financial administrative tasks
Proficiency with Microsoft Office applications and common office technology
Customer service experience

Responsibilities

Enter faculty course loads and compensation data into Workday, ensuring accuracy and generating Period Activity Pay (PAP).
Coordinates faculty teaching intent forms and communication with human resources
Processes department-approved course releases and project compensations, including collecting official agreements and tracking project outcomes.
Monitors and audits faculty leave requests, verifies course schedules and office hours against leave requests before submission to supervisors.
Tracks professional development hours for part-time faculty and processes One-Time Payments for substitute assignments and supplemental pay.
Tracks and records class cancellations.
Coordinates accounting activities and prepares internal reports,
Participates in budget planning
Establish purchase orders
Monitors department purchases, costs, and invoices.
Maintains inventory processes and procedures for the school.
Obtain travel information from faculty and staff and prepare spend authorization in Workday
Work with approved travel agents to book airfare and lodging for traveler
Obtain necessary approvals for hotel rates above approved amount, rental car use, etc.
Complete conference registration for traveler
Ensure travelers understand rules and regulations of travel and receipt reimbursement
College receipts and enter spend authorization in Workday for reimbursement after travel.
Manage reception desk
Collect and record FT/PT office assignments
Maintain office equipment – copiers, telephones, printers, etc.
General communications to faculty and students
General duties and tasks – computer and key dispersant
Inventory and supplies recordkeeping
Supports the development of academic course schedules
Coordinates approval of course schedules with faculty
Processes necessary changes to the course schedule
Assists with scheduling rooms for non-course needs
Performs other related administrative duties as assigned by department leadership, which could include backup coverage of reception desk.