Academic-Staff Affairs Specialist

UCSF•San Francisco, CA

1d•$113,629 - $182,700

About The Position

Reporting to the CAO, the Academic-Staff Affairs Specialist will be knowledgeable about faculty-related HR affairs, including non-faculty academics and staff population, and will be able to perform a variety of tasks. In particular, the incumbent will have primary responsibility for academic faculty recruitments and actions, overseeing and facilitating searches, and working with the Department’s Advancement Committee on advancement actions. The incumbent will also work with the CAO to develop programming for department employees and managers on a variety of subjects (management and performance, department policies, department orientation, etc.), handling transactions in Oracle Project One, case management in People Connect Management Actions, handling UC Path payroll entries, facilitating credentialing and onboarding of providers, facilitating initial and continuing visas for our academic population including visa amendments and managing required timelines, as well as a variety of special projects. Examples may include compiling reports for Vice-Chairs and department leadership, dealing with labor employee relations regarding performance management, personnel disciplinary actions, grievances, layoffs, and other concerns, and staffing special reviews/investigations as needed. The incumbent will also serve as a key resource for faculty and departmental leadership and will liaise with UCSF Central HR regarding employee relations, with the Academic Affairs Office as needed, and with the Office of Medical Affairs and Governance. The incumbent uses advanced skills and knowledge about UC systemwide and/or organization HR policies and programs to address strategic personnel issues and to resolve complex issues and situations. The incumbent plans, develops, and manages data systems and processes and provides guidance, training, and direction to site-specific staff at ZSFG, SFVAMC, and BCHO as well.

Requirements

Knowledgeable about faculty-related HR affairs, including non-faculty academics and staff population.
Ability to perform a variety of tasks.
Advanced skills and knowledge about UC systemwide and/or organization HR policies and programs.
Ability to address strategic personnel issues and resolve complex issues and situations.
Ability to plan, develop, and manage data systems and processes.
Ability to provide guidance, training, and direction to site-specific staff.

Nice To Haves

Include cover letter along with resume to be considered for this role.

Responsibilities

Primary responsibility for academic faculty recruitments and actions, overseeing and facilitating searches.
Working with the Department’s Advancement Committee on advancement actions.
Developing programming for department employees and managers on a variety of subjects (management and performance, department policies, department orientation, etc.).
Handling transactions in Oracle Project One.
Case management in People Connect Management Actions.
Handling UC Path payroll entries.
Facilitating credentialing and onboarding of providers.
Facilitating initial and continuing visas for the academic population, including visa amendments and managing required timelines.
Compiling reports for Vice-Chairs and department leadership.
Dealing with labor employee relations regarding performance management, personnel disciplinary actions, grievances, layoffs, and other concerns.
Staffing special reviews/investigations as needed.
Serving as a key resource for faculty and departmental leadership.
Liaising with UCSF Central HR regarding employee relations, with the Academic Affairs Office as needed, and with the Office of Medical Affairs and Governance.
Using advanced skills and knowledge about UC systemwide and/or organization HR policies and programs to address strategic personnel issues and to resolve complex issues and situations.
Planning, developing, and managing data systems and processes.
Providing guidance, training, and direction to site-specific staff at ZSFG, SFVAMC, and BCHO.