Academic Services Coordinator, Academic Services & Registrar

University of Southern California•Los Angeles, CA

4d•$26 - $30

About The Position

The Gould School of Law is seeking to hire an Academic Services Coordinator to join the Office of Academic Services. This role assists in conceptualizing, planning, preparing, and coordinating curriculum development and revision activities for the school. It involves developing and refining curriculum minors in collaboration with faculty, and receiving, reviewing, and analyzing requests for changes in course and degree programs and academic policies and procedures. The coordinator advises deans, department chairs, faculty, and department staff on submission requirements and assists them in preparing and presenting new or modified courses and programs, and requests for policy changes. They determine proposal acceptability for review and schedule them for review by appropriate university committees. Additionally, the role involves preparing and maintaining accurate degree progress summaries for students, preparing credit summaries, updating the student record computer system, and generating requested documents or reports. The coordinator responds to student and staff inquiries regarding registration, course scheduling, degree checks, transcripts, diplomas, academic status, and petitions. They also counsel students on transfer credit evaluations and degree requirements, provide alternative solutions, and prepare documentation for student petitions. The position assists with the preparation and dissemination of bulletins, newsletters, handbooks, guides, fact sheets, brochures, and online content related to academic services. It also supports the planning and administration of final exams, coordination of class and final exam scheduling, and processing of grades. The role includes assisting with coverage of the department's reception area, updating the department's policy and procedure manual, and training student workers. The coordinator liaises with Publications to ensure accurate recording of school actions in the catalogue and schedule of classes, and conducts periodic course reviews. They ensure detailed records are maintained and coordinate their organization, maintenance, storage, and retrieval. The position requires staying current on ABA and school-wide standards, policies, procedures, and regulations, and assisting with program policy and procedure development and implementation. Finally, the role involves assisting with final exam administration and proctoring at the end of semesters and commencement, and performing other related duties as assigned.

Requirements

Bachelor's degree
<1 year of experience

Responsibilities

Assists in conceptualizing, planning, preparing, and coordinating curriculum development and revision activities for the school.
Develops and refines curriculum minors in collaboration with faculty.
Receives, reviews, and analyzes requests for changes in course and degree programs and academic policies and procedures.
Advises deans, department chairs, faculty, and department staff on submission requirements for requests.
Assists faculty and staff in preparing and presenting new or modified courses and programs, and requests for policy changes.
Determines whether proposals are acceptable for review.
Schedules requests for review by appropriate university committees.
Prepares and maintains accurate degree progress summaries for graduate or undergraduate students.
Prepares credit summaries for work taken at USC and other domestic institutions.
Updates the student record computer system and generates the requested documents or reports.
Verifies student information as requested.
Responds to questions from students and/or staff regarding established procedures governing registration, course scheduling and availability, degree checks, transcripts, diplomas, academic status, and petitions.
Responds to emails sent the Academic Services mailboxes.
Counsels students on issues regarding transfer credit evaluations and degree requirements.
Provides alternative solutions or directs students to the appropriate university unit for resolution.
Prepares backup material and documentation for student petitions as needed.
Assists with the preparation, dissemination, or updates of bulletins, newsletters, handbooks, guides, fact sheets, brochures, and online content related to academic services.
Assists with the planning and administration of final exams.
Assists with coordinating the scheduling of classes and final exams.
Assists with processing grades.
Assists with coverage of the department's reception area.
Assists in the update of the department's policy and procedure manual.
Trains student workers.
Coordinates with Publications to ensure that all school actions are correctly recorded in the catalogue and schedule of classes.
Conducts periodic course reviews so that the catalog reflects current curriculum.
Ensures detailed records are maintained.
Coordinates the organization, maintenance, storage and retrieval of records pertinent to curricula and policy.
Stays current on ABA and school-wide standards, policies, procedures, and regulations pertaining to admissions, financial aid, registration, transfer credit evaluation, course and degree requirements, petitions, and other student services.
Assists with the development and implementation of program policies and procedures.
Will assist with both final exam administration and proctoring at the end of the Fall and Spring semesters and commencement each year.
Perform other related duties as assigned or requested.