Academic Services Administrator

University of South Florida•Tampa, FL

1d•$50,000 - $55,000•Onsite

About The Position

This position serves a multifaceted role within the College of Education (COE), encompassing master scheduling, academic advising, operations, and clinical education support. The position leads the planning and implementation of the master scheduling process across all campuses and programs, collaborating with department chairs, program coordinators, and academic program specialists to ensure adherence to deadlines, policies, and procedures. The position serves as the centralized scheduling liaison for COE leadership and the Registrar's Office, monitors academic space utilization, and compiles and analyzes course schedule data to inform college leadership and fiscal personnel. In an advising capacity, this position guides Leadership Minor students through degree requirements, course selection, and academic planning while tracking student progression and ensuring compliance with academic policies. The position evaluates records for graduation eligibility, manages academic holds, and maintains advising records utilizing university systems including DegreeWorks and Banner. Operationally, this position provides administrative support to the COE Undergraduate Programs leadership team, leads the graduation certification and verification process, and serves as the primary point of contact for the SAS direct email inbox. Additionally, the position supports the Office of Clinical Education by assisting the Clinical Education Directors with tuition vouchers, fingerprinting eligibility, internship records, and substitute coordination. This position actively contributes to student success initiatives by participating in the COE Advising Orientation/Programs Committee, supporting retention events and orientations, and engaging in professional development to remain current on university policies and advising best practices.

Requirements

Master scheduling
Academic advising
Operations support
Clinical education support
Collaboration with department chairs, program coordinators, and academic program specialists
Adherence to deadlines, policies, and procedures
Monitoring academic space utilization
Guiding students through degree requirements, course selection, and academic planning
Tracking student progression
Ensuring compliance with academic policies
Evaluating records for graduation eligibility
Managing academic holds
Maintaining advising records
Utilizing university systems including DegreeWorks and Banner
Providing administrative support to leadership teams
Leading graduation certification and verification processes
Serving as a primary point of contact for email inquiries
Assisting with tuition vouchers, fingerprinting eligibility, internship records, and substitute coordination
Participating in committees
Supporting events and orientations
Engaging in professional development

Responsibilities

Lead the planning and implementation of the master scheduling process across all campuses and programs.
Serve as the centralized scheduling liaison for COE leadership and the Registrar's Office.
Monitor academic space utilization.
Compile and analyze course schedule data to inform college leadership and fiscal personnel.
Guide Leadership Minor students through degree requirements, course selection, and academic planning.
Track student progression and ensure compliance with academic policies.
Evaluate records for graduation eligibility.
Manage academic holds.
Maintain advising records utilizing university systems including DegreeWorks and Banner.
Provide administrative support to the COE Undergraduate Programs leadership team.
Lead the graduation certification and verification process.
Serve as the primary point of contact for the SAS direct email inbox.
Assist the Clinical Education Directors with tuition vouchers, fingerprinting eligibility, internship records, and substitute coordination.
Participate in the COE Advising Orientation/Programs Committee.
Support retention events and orientations.
Engage in professional development to remain current on university policies and advising best practices.