Academic Scheduling Coordinator

Tennessee Board of Regents•Knoxville, TN

9d•Onsite

About The Position

The overall purpose of this position is to support student success and institutional effectiveness through the development, coordination, and maintenance for academic schedules, implementation of strategic scheduling software, and instructional space usage. The Academic Scheduling Coordinator serves as the primary administrator for the College’s academic scheduling and space management systems, ensuring accurate integration with the student information system, and effective use of the instructional and event spaces. This position works closely with academic leadership and campus stakeholders to resolve scheduling conflicts, analyze space utilization, and provide reliable data to support instructional planning and institutional decision making.

Requirements

Associate degree required.
3 years’ work experience in computer software and/or database management, database administration, and system database interface allowing multiple database communication, and in higher education.
Proficiency with Office 365 applications-with an emphasis on Excel’s advanced features
Database management, database administration, and system data interface
Attention to detail
Strong organizational skills
Strong analytical and technical skills
Effective communication skills
Able to engage in the College’s mission, vision, and values

Nice To Haves

Bachelor’s degree in information technology, business, engineering, math, science, or related field preferred.

Responsibilities

Manage the scheduling of academic classes, final exams, and instructional spaces using the College’s scheduling and student information systems. Ensure accurate data integration between systems and maintain scheduling structures for each academic term.
Oversee the assignment and approval of academic and non-academic space usage across all campuses. Monitor space availability, resolve conflicts, and ensure spaces are used efficiently to support instruction, events, and College operations.
Lead the use and ongoing development of strategic software and practices to support student success initiatives. Apply data-informed scheduling strategies to improve course availability, optimize instructional pathways, and support timely degree progression, while collaborating with academic leadership to align course scheduling with institutional goals and student needs.
Conduct space utilization and scheduling analysis and provide reports to academic leadership and other stakeholders to support planning, compliance, and resource allocation.
Maintain accurate records of all physical, virtual, and off-site locations used by the College. Conduct periodic audits and update scheduling and student information systems to ensure data accuracy.
Work collaboratively with academic deans, campus-administration and other departments to coordinate schedules, communicate changes and support instructional planning and delivery.
Provide training and system access as needed, maintain procedural documentation, supervise work-study students, and support operational and budgetary activities related to academic scheduling.

Benefits

Health, Dental, Vision, Life, Short/Long-term Disability, FSA/HSA
Wellness Incentive Program, if enrolled in health plan
Educational Assistance: Fee Waiver, Spouse/Dependent discounts, Audit/Non-Credit, Reimbursement Program
Employee Assistance Program
Retirement Options: Tennessee traditional pension plan option (TCRS), 401k with $100 company match, 457, 403b
Employee Discount program with over 900+ companies
14 Paid Holidays/Year Includes paid days off the last week of December
Sick Leave Bank
Longevity Pay
Many opportunities for professional development