Academic Resources Analyst – Compensation & Budget (JMU Only)

James Madison University•Harrisonburg, VA

6d•Onsite

About The Position

James Madison University invites applications and nominations for the position of Academic Resources Analyst within the Division of Academic Affairs. This position is responsible to support the division with the oversight of academic resource planning/budgeting, compensation review/tracking, financial reporting/management and administration/coordination of the recruiting process for full-time positions. This role supports the Academic Resources Leadership Team and serves as an inter-divisional liaison. This job is not eligible for remote work.

Requirements

Bachelor's degree
Ability to understand, write and prepare budgets
Ability to monitor fiscal transactions
Ability to work independently
Ability to complete complex tasks efficiently
Ability to prioritize work assignments
Excellent interpersonal skills
Excellent writing skills
Excellent communication skills

Nice To Haves

Master's degree
Advanced Microsoft Office skills
PeopleSoft/ERP skills

Responsibilities

Support the development of the strategic operating plan for the Division of Academic Affairs
Assist with the development, allocation and monitoring of operating, personnel and equipment budgets for the division, including self-supporting departments and units (i.e., Young Children’s Program, School of Professional and Continuing Education, Center for Global Engagement, etc.)
Develop and/or recommend alternative methods for resource allocations within the framework of state and university policies and procedures
Provide recommendations to the Academic Resources Leadership Team for annual division funding initiatives based on the university’s strategic plan, goals and objectives of the division and submissions from colleges, departments and support areas
Provide assistance for the review and approval of part-time and full-time personnel ERP transactions, track salary adjustments and address budgetary concerns with appropriate levels of Academic Affairs administration
Assist Academic Resource Leadership Team with the coordination and completion of salary adjustment studies, merit process or other salary related analyses
Coordinate the annual budget salary verification process for the division and oversee related position management information in our budget and ERP systems (i.e. salary adjustments, position information, budget information, etc.)
Monitor part-time compensation to ensure compliance with related JMU policies and procedures
Manage adjunct compensation database to facilitate accurate reporting and compensation adjustments
Assist with the part-time/adjunct funding request process for all the colleges and manage/reconcile adjunct funding allocations throughout the year
Support reconciliation of all budgets under the direct control of the Senior Vice President for Academic Affairs, to include budget development, financial forecasting, coordination of division wide financial requests, etc.
Develop reports to identify resource utilization gaps, trends and opportunities for improvement
Assist in the interpretation of financial data and the implications of historical trends, current conditions and projections for available and planned personnel, physical space and financial resources
Track/monitor recruiting process for full-time positions, prompting timely review of recruiting requests by Academic Affairs leadership and submissions through the HR/ERP systems
Provide support for full-time position allocation and approval process
Assist with the review and tracking of full-time position salary offers, salary approvals and related documentation
Serve as a contact person for faculty and staff to provide guidance about resource questions
Communicate resource needs, questions or concerns effectively and efficiently with all levels of Academic Affairs Administration
Support other members of the Academic Resources Team as needed (i.e. budget reconciliation, renovation budget tracking, data reporting, ERP support, other duties as assigned, etc.)
Work with the Administration and Finance Division and Planning, Analytics, and Institutional Research (PAIR) to correlate and provide data and analysis as needed
Serve as the Academic Affairs Stewardship Liaison to the Foundation (as needed)
Serve as contact for resource questions for other divisions/departments
Serve on relevant Request for Proposal (RFP) teams/committees to represent the financial and resource interests of Academic Affairs (as needed)
Serve as a divisional representative on university committees, tasks forces, teams, etc.; particularly those dealing with technologies and systems affecting the financial reporting structure and use of resources