Academic Programs Specialist

Louisiana State University • Goodwell, OK

1d • Onsite

About The Position

The Academic Programs Specialist provides comprehensive academic and administrative leadership for both the Undergraduate and Graduate Programs within the Division of Electrical & Computer Engineering. The position oversees program coordination, student records, admissions logistics, graduate employment processing, and accreditation-related data management. This position works in close coordination with departmental staff to ensure alignment with Division policies, academic procedures, and operational priorities. The specialist operates independently in day-to-day program administration while supporting strategic academic oversight led by the senior departmental staff.

Requirements

• Bachelor's degree with 3 years of experience
• Strong data management and reporting skills with proficiency in Microsoft Excel, Teams, and SharePoint
• Excellent organizational, communication, and problem-solving abilities
• Ability to work independently, manage multiple priorities, and maintain confidentiality
• Demonstrated commitment to student success and support of diverse academic communities
• Valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment

Nice To Haves

• Master's degree
• Experience with university enterprise systems (e.g., Banner, Workday, PeopleSoft)
• Familiarity with graduate admissions processes, funding mechanisms, and academic policy compliance
• Experience working in a large, research-intensive university setting
• Experience supporting accreditation or assessment report

Responsibilities

• Coordinate day-to-day operations for the department’s undergraduate and graduate programs
• Support program planning, scheduling, and implementation in collaboration with faculty, program directors, and advisors
• Assist with course scheduling, catalog updates, and classroom assignments
• Maintain and communicate accurate program information, including degree requirements, academic policies, and deadlines
• Serve as the liaison between the department and the College Operations Office (HR and Finance) by coordinating student worker (graduate and/or undergraduate) appointment
• Maintain comprehensive and accurate data on graduate student enrollment, funding, milestones, progress to degree, and alumni outcomes
• Develop and manage databases and tracking tools for graduate student records using Microsoft Excel, Teams, and SharePoint
• Generate and analyze reports to support departmental and college planning, accreditation, and compliance with college and university policies
• Coordinate logistics for graduate student recruitment and admissions activities, including application tracking, communication with prospective students, and event support
• Assist with the review and processing of applications in coordination with faculty and the Graduate School
• Manage correspondence with applicants regarding application status, funding offers, and campus visit arrangements
• Process assistantships, fellowships, and scholarships; prepare offer letters and other personnel forms
• Serve as the department Student Employment Partner
• Support the onboarding of new graduate students, including orientation, training, and initial advising
• Provide administrative support to the undergraduate program, including data tracking for enrollment, advising, and student progression
• Assist undergraduate advisors with record management, student communications, and coordination of advising sessions and events
• Maintain and update undergraduate advising materials, program guides, and SharePoint resources
• Support departmental recognition events, undergraduate research activities, and student engagement initiatives
• Serve as a central resource for faculty advisors, graduate coordinators, and students regarding departmental academic procedures
• Support the implementation of advising policies and best practices in collaboration with the department’s advising team
• Provide frontline support to students by answering routine questions related to program requirements, forms, and deadlines
• Other duties as assigned

Benefits

• health, life, dental, and vision insurance
• flexible spending accounts
• retirement options
• various leave options
• paid holidays
• wellness benefits
• tuition exemption for qualified positions
• training and development opportunities
• employee discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level