Academic Programs Coordinator

Virginia Tech•Blacksburg, VA

1d•Onsite

About The Position

The Academic Programs Coordinator in Biological Systems Engineering assists the Undergraduate Program Director and Graduate Program Director in administering undergraduate and graduate teaching programs. This role involves providing support for all teaching related activities, such as orientation and registration, and offering academic information and referrals to students. Key duties include processing graduate student applications and maintaining student files. The coordinator serves as a liaison between the department and various university offices, including the Registrar's Office, Graduate School, CALS and COE Academic Deans' Offices, and CALS and COE Associate Deans for Graduate Studies Offices. They are also responsible for facilitating the assessment of undergraduate and graduate programs. Furthermore, the coordinator acts as the departmental contact for international students, maintaining relationships with VT Global Strategic Services (GSS) and the Cranwell International Center, and staying updated on relevant regulations and procedures. The position also requires working with the Assistant Director of Business Operations to initiate and maintain graduate assistantship contracts.

Requirements

Experience working with undergraduate and/or graduate students.
Computer software skills, including word processing and spreadsheet.
Strong communication and interpersonal skills.
Demonstrated ability to work well as a team member while working independently, maintain confidentiality, and manage multiple tasks.

Nice To Haves

Broad knowledge of university policies and procedures, particularly related to registration, class scheduling, degree and graduation requirements.
Advanced computer skills, particularly related to data management software.
Ability to use and interpret the BANNER family of administrative systems.

Responsibilities

Assists the Undergraduate Program Director and Graduate Program Director in administering undergraduate and graduate teaching programs.
Provides support for all teaching related activities, such as orientation and registration.
Provides academic information and referrals to students.
Processes graduate student applications.
Maintains student files.
Serves as liaison between the department and the Registrar's Office, Graduate School, CALS and COE Academic Deans' Offices, and CALS and COE Associate Deans for Graduate Studies Offices.
Facilitates assessment of undergraduate and graduate programs.
Serves as departmental contact for international students, maintaining a relationship with VT Global Strategic Services (GSS), as well as the Cranwell International Center, staying up to date on relative regulations and procedures.
Works with the Assistant Director of Business Operations to initiate and maintain graduate assistantship contracts.