Academic Programs Manager

The Frank Lloyd Wright Foundation•Scottsdale, AZ

6d•Onsite

About The Position

The Taliesin Institute designs and delivers academic and lifelong learning programs at Taliesin and Taliesin West for university students, faculty, professionals, and adult learners. Its work includes academic residencies, lectures, continuing education, symposia, and other scholarly and educational initiatives that explore architecture, design, landscape, sustainability, and Wright's pedagogical theories. Reporting to the Vice President of the Taliesin Institute, with a dotted-line relationship to the VP of Strategic Partnerships & Taliesin Institute Operations, the Academic Programs Manager owns the day-to-day management and growth of the Institute's university residency program, professional development offerings, and lifelong learning programming. This position leads program delivery directly — including leading tours, teaching select sessions, and identifying and booking outside lecturers for higher-level or subject-matter-specific content — while also handling the on-site logistics that make each program run smoothly: housing, meals, transportation, and daily schedules. The Academic Programs Manager also develops and executes a marketing plan for these programs, in coordination with the VP of Strategic Partnerships, and maintains the program budget. This position is located at Taliesin West in Scottdale, AZ with travel required to Taliesin in Spring Green, WI

Requirements

Bachelor's degree in Architecture, Architectural History, Art History, Hospitality Management, or related field
Experience developing and executing academic or educational content
Experience coordinating events, group travel, or on-site program logistics
Ability to work independently
Strong organizational, budget, and project management skills
Excellent interpersonal and communication skills
Proficiency with Microsoft Office
Willingness to work evenings and weekends
Ability to travel on an as-needed basis to Taliesin for program execution

Nice To Haves

Expertise in modern American architecture and Frank Lloyd Wright
College-level teaching experience
Marketing or communications experience
Experience in hospitality, event planning, or guest services
Museum or archival experience

Responsibilities

Manage and grow the university residency program, including curriculum planning, scheduling, and on-site delivery
Lead tours and teach select sessions or workshop content directly
Identify, recruit, and coordinate outside lecturers and subject-matter experts for higher-level or specialized programming
Manage and grow professional development and lifelong learning programming, including continuing education offerings
Develop and coordinate academic content and materials for programs and courses at both sites and digitally
Support the Institute's public lecture series with content and logistical coordination
Support research initiatives as related to the Institute's priorities
Develop and execute a marketing plan for university residency, professional development, and lifelong learning programs, in coordination with the VP of Strategic Partnerships & Taliesin Institute Operations
Maintain and update website content and program collateral (brochures, flyers, digital assets) to reflect current offerings
Build relationships with external faculty, scholars, and partners to support program visibility and recruitment
Serve as the primary on-site coordinator for university residencies, workshops, and lifelong learning programs at both sites
Organize and manage visiting groups from arrival through departure, including orientation, daily itineraries, and movement between sites
Coordinate meals and dining logistics for program participants — communicating headcounts, dietary restrictions, and timing to kitchen and dining staff
Arrange lodging and housing logistics for visiting students, faculty, and program guests
Serve as the day-of point of contact for group leaders, faculty, and participants, resolving logistical issues as they arise
Coordinate with facilities, housekeeping, dining, and security staff to ensure spaces and services are ready ahead of each group's arrival
Prepare and distribute program materials, welcome packets, and schedules to participants and staff
Maintain and manage the budget for university residency, professional development, and lifelong learning programs, including tracking expenses and processing related invoices
Maintain program calendars and coordinate scheduling across departments to avoid conflicts
Supervise supplemental program staff
Support workflow development, evaluation, and program assessment
Collaborate across departments and represent the Institute professionally
Perform other related duties as assigned