Academic Programs and Accreditation Officer

McGill University

1d•Hybrid

About The Position

Reporting to the Associate Director – Academic Programs, the incumbent provides project management and expert support to all Engineering programs regarding course and Program revisions, accreditation and quality improvement activities. The role supports the Faculty of Engineering in ensuring that its programs meet or exceed established accreditation standards, in accordance with appropriate accreditation policies, criteria, and procedures and meet all criteria for course and program revisions. The Academic Programs and Accreditation Officer oversee all submissions to the Subcommittee on courses and Teaching Programs (SCTP), Council of Graduate and Postdoctoral Studies (CGPS), Academic Policy Committee (APC) - Teaching and Academic Planning (TAP), and accreditation bodies. They play a key role in supporting continuous educational quality improvement initiatives and contributes expertise in accreditation, cyclical program reviews, course and program revisions, program evaluation, curriculum design, and learner assessment. The role may also support other related initiatives, as assigned by the supervisor.

Requirements

Bachelor's Degree
3 Years Related Experience
Knowledge of undergraduate Engineering education policies
Demonstrated proficiency in providing guidance to administrative and academic staff
Experience with the Course Catalogue
Familiarity with academic programs, as well as course and program revision process
Demonstrated proficiency in streamlining administrative processes
Proven ability to work autonomously and meet deadlines
High level of tact, diplomacy, and professionalism, with the ability to interact effectively with a wide range of stakeholders and establish productive working relationships
Excellent attention to detail, with demonstrated accuracy and ability to maintain confidentiality
Strong communication skills, with the ability to convey complex information clearly and concisely
Ability to build strong working relationships and adapt messages and approaches to diverse clients
Demonstrated organizational, planning, interpersonal, communication (verbal and written), listening, decision making, and presentation skills
Strong analytical, interpretive, research, and problem-solving skills, including the ability to process and synthesize large volumes of data and information
Advanced proficiency in the Microsoft Office suite, including the preparation of written reports, graphs, and charts
Excellent verbal and written communication skills in English
Proficiency in French (spoken and read)
Must be authorized to work in Canada
Willing to work in the province of Quebec at the campus where the position is based / located.
Level 4 (qualifier) English proficiency.

Nice To Haves

Previous experience in accreditation
Experience in quality assurance considered an asset
Project management experience an asset

Responsibilities

Provides high level guidance and administrative support to all Undergraduate Engineering programs regarding Course & Program revisions, Course Catalogue publication, accreditation and quality improvement activities.
Acts as an expert, liaison and advisor to departmental academic and accreditation committees on requirements and priorities.
Stays informed of SCTP, APC/TAP, and Ministère de l’Éducation et de l’Enseignement supérieur (MEES) requirements regarding course and program proposals and works with departments to ensure that proper submission of documents.
Reviews proposals prior to their submissions to Academic Committee.
Oversees the organization of the accreditation process and streamlines it. This includes planning for and overseeing accreditation visits, as well as annual accreditation-related activities based on accreditation cycle and requirements, and guiding units through the application process and site visits, as per Accreditation bodies’ policies.
Manages the collection and analysis of data for continuous educational quality improvement through consultations, documentation, and reporting.
Stays abreast of accreditation bodies’ requirements and works with departments to ensure that they are enforced.
Reviews accreditation dossiers prior to their submission to ensure the quality of the documents.
Ensures accreditation procedures are well documented and updated.
Manages the acquisition, review and submission of academic programs and accreditation reports to appropriate units in the University and to the accrediting bodies.
Manages actions required to address the mandatory areas for improvement generated from program accreditation reviews.
Produces quarterly reports on accreditation and quality improvement activities.
Participates in the Academic and Accreditation committees.
Manages the Faculty-wide course administration including hiring Teaching Assistants, Invigilators, Course lecturers; as well as other hiring in the unit including Research Assistants/Associates.
Supervising administrative and support staff.

Benefits

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits