Academic Program Specialist I - Admissions

Admissions • Gainesville, FL

4d

About The Position

The Academic Program Specialist I promotes pharmacy careers, pipeline programs, and the Pharm.D. program across the University of Florida, while supporting academic advising for pre-health students interested in the College of Pharmacy. The role manages and tracks the Pharmacy Early Assurance Program (PEAP), contributes to the strategic development and assessment of programs that recruit, engage, and retain future Pharm.D. students, and supports recruitment, student engagement, enrollment management, and related initiatives. The position also serves as the Admissions program coordinator for the Gator Pharmacy Exploration Camp (GPEC), coordinating its planning, application review, counselors, programming, and on-site execution with College of Pharmacy partners.

The specialist advises UF pre-pharmacy and PEAP students on prerequisites, general education requirements, admission processes, academic pathways, and alternative career options. Advising and student support are provided through email, telephone, walk-in visits, electronic meetings, and appointments. The role also assists with First Year Florida seminar courses, represents the College of Pharmacy at advising and recruitment events, develops advising resources, and tracks student progress and communications in university systems including Salesforce.

Program administration responsibilities include building relationships with faculty, advisors, departments, and prospective students; coordinating PEAP activities and partner-school engagement; supporting the growth of early assurance and pre-pharmacy programs; and arranging campus visits and prospective-student experiences. The specialist maintains accurate records, supports data validation and reporting, follows FERPA and institutional data requirements, provides backup for Admissions & Recruitment during peak periods, and assists with special projects related to pipeline development and student engagement.

Requirements

• Bachelor's degree and two years of relevant experience, or an equivalent combination of education and experience.

Nice To Haves

• Ability to be proactive and self-motivated, work independently and collaboratively, and perform in a fast-paced environment.
• Strong communication skills.
• Strong organizational skills.
• Accurate record-keeping skills.
• Proficiency with Microsoft Office.
• Experience in higher education.

Responsibilities

• Advise UF pre-pharmacy and Pharmacy Early Assurance Program students on prerequisites, general education requirements, admissions, academic pathways, and alternative career options.
• Develop advising resources, educational materials, and programming that support student success and informed academic decisions.
• Assist with and facilitate First Year Florida seminar courses for UF freshmen.
• Represent the College of Pharmacy at Preview, advising events, open houses, college and career fairs, and other recruitment activities.
• Serve as a liaison to UF's Academic Advising Center and provide information about pharmacy education and career options.
• Advise prospective students on program options, admission requirements, course requirements, and deadlines; evaluate transcripts for course equivalencies and academic history.
• Track and advise students in the 3+4 program on procedures for completing their undergraduate degree after their first year of pharmacy school.
• Develop relationships with UF faculty members, academic advisors, departments, organizations, and prospective applicants to promote the Pharm.D. program and pipeline programs.
• Coordinate PEAP advertising, application evaluation, educational sessions, workshops, meetings, attendance tracking, academic progress tracking, and pharmacy student ambassador involvement.
• Maintain PEAP student records, prepare program reports, and track information in Salesforce.
• Travel to newly established PEAP partner schools to maintain relationships and train institutional advisors.
• Help develop early assurance programs and identify opportunities to grow PEAP and pre-pharmacy enrollment.
• Coordinate prospective-student visits, high school campus field trips, pre-pharmacy organization visits, and skills-lab experiences.
• Serve as the primary Admissions team coordinator for GPEC and coordinate camp planning with the Community Engagement office, Admissions & Recruitment staff, faculty, and campus partners.
• Assist with GPEC application review and attendee selection in coordination with the Admissions team.
• Supervise and coordinate GPEC camp counselors, including onboarding, scheduling, communication, and day-to-day oversight.
• Manage GPEC schedules, activities, materials, program flow, and programming aligned with recruitment and student engagement goals.
• Track GPEC participation, attendance, and outcomes for reporting and assessment.
• Respond to student inquiries and requests and maintain relationships with applicants, advisors, UF Admissions, pre-health advisors, feeder colleges, and other relevant programs.
• Work with the UF Pre-Pharmacy Society to expand membership to prospective students from local feeder state schools.
• Collaborate with Admissions & Recruitment to align PEAP, GPEC, and pre-pharmacy advising with admissions timelines and communications.
• Maintain accurate student records, advising notes, and communications in Salesforce.
• Assist with data validation, reporting, and tracking for admissions planning and program assessment.
• Ensure compliance with FERPA, data privacy, and institutional requirements.
• Provide backup support for Admissions & Recruitment during peak periods and assist with related special projects.

Benefits

• Health insurance, with state- and university-sponsored options for individuals, families, and domestic partners.
• Voluntary insurance options, including vision, dental, and long-term disability.
• Retirement options including the Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.
• Generous paid leave plan.
• Access to a sick-leave pool.
• Maternity and paternity leave.
• Leave payouts.

What This Job Offers

• Job Type: Full-time