Academic Program Coordinator

Adelphi University•New York, NY

5d•$60,000 - $65,000•Hybrid

About The Position

The Academic Program Coordinator oversees the day-to-day programmatic experience for students at the Manhattan Center. Serving as the primary point of contact for program progression, the Coordinator leads semesterly meetings with students to ensure alignment, compliance, and steady advancement through the programs. The Coordinator collaborates closely with University constituents across Colleges/Schools to align program design with institutional priorities and ensure a high-quality student experience. The Coordinator monitors Manhattan Center program logistics, manages communication across departments, and facilitates alignment of all processes related to enrollment, progression, and program completion.

Requirements

Ability to prioritize workload according to volume, urgency, and handle multiple tasks effectively and accurately.
Excellent organization skills and attention to detail.
Good interpersonal skills.
Ability to be discrete and maintain high confidentiality on a wide range of issues.
Good verbal and writing skills.
Knowledge of University policies and procedures.
Good computer skills for using Windows, Microsoft Word, Excel, Administrative Systems and Email.
Ability to work with students and colleagues in a diverse environment.

Nice To Haves

Bachelor’s degree in education or a related field is preferred.

Responsibilities

Assist program faculty in the review of transcripts and monitor the Manhattan center program admissions’ applications; provide frequent communication to program applicants on any missing requirements/conduct deficiency reviews; assist advisors in helping students determine an acceptable timeline for completion of deficiencies.
Coordinate student registrations each term; review student administrative issues (Leave of Absence/ Withdrawals/ Incompletes/ Workplace status, etc).
Organize orientation before each semester to provide accepted students an opportunity to meet faculty advisors and University and Manhattan Center support staff.
Assist with necessary communications to program faculty, students, and governmental contacts.
Represent One-Stop and some of their functions at the Manhattan Center.
Liaison between Garden City campus student support services offices and Manhattan Center.
Assists with all facets of NYSUT: registration, course postings, grading, maintains accurate records, troubleshooting, working cohesively with registrar and NYSUT reps.
Perform other job related duties as assigned.
Coordinate clinical practice supervision to ensure candidates receive ongoing support from field supervisors in their classrooms.
Assist and ensure that field supervisors are equipped with effective clinical supervision training, and are paired with candidates to maintain robust communication structures.
Collaborate with CEHS and field consultants to assure timely progress through observations and reporting to NYC/NYS.
Assist with the hiring, onboarding, and training of field consultants and facilitate regular meeting checkpoints to provide updates on the Field Development Index (FDI) and NYCPS survey reports.
Lead monthly meetings discussing progress and student issues; regularly liaise with the New York City Public Schools; answer all candidate emails regarding payment, reimbursement, etc.
Review, approve, and maintain documentation of the NYCTF’s hiring commitments and ensure compliance with the “Eligible Schools List.”
Assist with appeals upon request.
Process tuition stipends via grants and One Stop; work with grants office and One Stop on stipend distribution (align with NYCPS and other IHEs); grant reporting and analysis; communicate with SUNY EWI on requirements and issues that arise.
Maintain compliance with OSOS training requirements for grant-related purposes.
Coordinate with the Assistant Director of OSS to ensure student progression through program requirements.