Academic Program Coordinator- Departments of Design and Film and Media

Seattle University•Union, NJ

4d•Onsite

About The Position

Seattle University is seeking an Academic Program Coordinator for the Departments of Design and Film and Media. This 12-month, onsite position involves managing departmental operations, supporting faculty and students, and assisting with various administrative tasks to ensure the smooth functioning of the departments. The role requires a commitment to the university's Jesuit values, including collaboration, effective communication, ethics, flexibility, inclusion, and an outcomes-driven orientation.

Requirements

High School Diploma and four years of administrative office support experience, or an equivalent combination of education and experience.
Proficiency in MS Office: Word, Excel, PowerPoint, and Outlook.
Ability to communicate effectively in writing, by phone, or in person.
Excellent customer service skills, including the ability to create a warm and welcoming environment and work with diverse populations.
Ability to organize, prioritize, and perform multiple tasks successfully.
Excellent written and oral communication skills.
Keen attention to accuracy and detail.
A commitment to excellence and a professional disposition.

Nice To Haves

Bachelor’s degree with two years of administrative experience in a university or college setting.
A dedicated interest and experience in the arts.
Experience with Adobe and various data systems software.

Responsibilities

Manage operations, supplies, equipment, archives, and mail distribution for the departments.
Assist students with issues related to their studies.
Oversee departmental spending within established budgets in collaboration with Chairs.
Process all billing, invoicing, and payments using the Seattle University finance system.
Collect and archive faculty syllabi and student files.
Collaborate with Department Chairs, Program Directors, and faculty in departmental planning.
Attend faculty meetings and record/archive minutes.
Provide reception services for the departments, interacting with students, families, visitors, and guest artists.
Work closely with Operations, Productions, and other university offices to maintain classroom and studio spaces.
Manage email lists of current students and alumni for communication regarding news, events, internships, and employment opportunities.
Maintain confidentiality of student, staff, and university information.
Understand, interpret, and enforce University, College, and Department policies.
Support performance, production, and gallery events in coordination with other university offices.
Manage faculty contact lists for communication of news and events.
Assist faculty with needs such as classroom setup, IT issues, and supplies.
Assist Chairs and Program Directors with research regarding programs, grants, or other departmental goals.
Assist Chairs in coordinating annual program reviews and other assessment needs.
Work with other Department Coordinators to solve problems and support CCA Academic Affairs.
Provide support for departmental retention, fund-raising, and recruiting efforts, which may include weekend or after-hours events.
Attend training sessions to upgrade technical and job-related skills.
Perform other duties as assigned.

Benefits

Three different medical plans
Dental insurance
Vision insurance
Life insurance
Short-term disability coverage
Long-term disability coverage
Up to a 10% employer contribution for retirement benefits (5% nonelective employer contribution and dollar-for-dollar match up to 5% of voluntary contributions)
100% paid tuition benefits for the employee and dependents
Subsidized transportation benefit
Wellness program with free access to an onsite fitness facility
Wide variety of campus events
Generous holiday schedule, including a paid Holiday break closure in December
Vacation leave
Paid sick leave
Paid community service leave