Academic Program Coordinator - Heart - Cardiology Diagnostic

Cedars-Sinai•CA, CA

6d•$32 - $50

About The Position

The Academic Program Coordinator is responsible for the complete coordination and administrative activities for medical students, residency, and/or fellowship programs in assigned department. They will help to establish the administrative and office management systems for the department and underlying office and functional units. Coordinate all department program activities and independently provides complete administrative support which may include, but not be limited to, recruitment, onboarding, orientation, curriculum, rotation schedule, clinical supervision, personnel management and development, evaluation process, conferences, call schedules and maintains personnel and evaluation records.

Requirements

Complete coordination and administrative activities for medical students, residency, and/or fellowship programs.
Establish administrative and office management systems.
Provide complete administrative support for recruitment, onboarding, orientation, curriculum, rotation schedule, clinical supervision, personnel management and development, evaluation process, conferences, and call schedules.
Maintain personnel and evaluation records.
Administer all aspects of the recruitment process.
Coordinate and implement activities related to obtaining privileging and committee approvals.
Coordinate orientation and onboarding.
Coordinate and organize ACGME and/or accredited programs.
Respond to and provide information requests from ACGME and other certifying agencies.
Assist Program Director in Accreditation Review.
Assist and coordinate the process of performance evaluations and grades.
Establish and follow procedures and guidelines within the Program to maintain full accreditation.
Assist with data collection and preparation of all program accreditation documents and internal review reports.
Prepare reports for Board and Residency Review Cmte, and various accreditation agencies.
Coordinate all aspects of ACGME site visit for reaccreditation.
Communicate information including announcements, information bulletins, policies and procedures.
Schedule meetings, conferences, visiting lectures, and associated activities, including travel arrangements.
Arrange meetings hosted by the Program Director.
Maintain files ensuring appropriate licensing, certification, and visa status documentation is in order.
Research, gather, compile and organize information.
Prepare periodic reports, presentations, and verification material.
Generate and maintain call schedules, yearly schedules, conference schedules, and rotator schedules.
Coordinate residency conferences.
Monitor expenses and budgets for program.
Prepare reports for the Finance Department.
Assist with grant management.
Maintain any applicable stipends.
Oversee financial aspects.
Prepare income-to-expenses spreadsheet.
Serve as advisor regarding issues such as licensing, schedules, paramedical staff issues, loans, meetings, and travel.
Facilitate the house staff evaluation process.
Develop and implement processing of externships.
Coordinate and act as liaison with rotation sites for house staff rotations.
Assure that affiliation agreements and memorandums of understanding are current.
Coordinate the annual scheduling and administration of medical specialty exam.
Maintain Course Description Forms and materials for didactic courses.

Responsibilities

Administers all aspects of the recruitment process, including the National Residency Matching Program, coordinating open house events and interviews, and coordinating the publication of recruitment brochures.
Coordinates and implements activities related to obtaining privileging and committee approvals, orientations, verifying prerequisite training, and generating documentation for rotations to other hospitals. Supports and interacts with medical schools in processing primary source verifications.
Coordinates orientation and onboarding, ensuring all equipment, access, and reimbursements are completed.
Coordinates and organizes ACGME and/or accredited programs, including regularly scheduled conferences, site visits, reporting, and maintaining rotation, curriculum, and schedules. Acts as a liaison to and support for course directors. Coordinates speakers and support for specialty weekly CME conferences, journal club, and grand rounds. Generates honorariums and attendance reimbursement.
Responds to and provides information requests from ACGME and other certifying agencies and institutions in a timely manner, including verification of training.
Assists Program Director in Accreditation Review; assists and coordinates the process of performance evaluations and grades. Establishes and follows procedures and guidelines within the Program to maintain full accreditation.
Assists with data collection and preparation of all program accreditation documents and internal review reports. Prepares reports for Board and Residency Review Cmte, and various accreditation agencies. Coordinates all aspects of ACGME site visit for reaccreditation.
Communicates information including announcements, information bulletins, policies and procedures through the department and with monitoring and follow-up responsibility to ensure adherence to policy and reporting requirements.
Schedules meetings, conferences, visiting lectures, and associated activities, including travel arrangements. Arranges meetings hosted by the Program Director, coordinating meeting rooms, contacting attendees, facilitating their attendance, ensuring that required informational materials and equipment are provided.
Maintains files ensuring that appropriate licensing, certification, and, if required, visa status documentation is in order and meets with regulations. Researches, gathers, compiles, and organizes information from files, ancillary departments/offices, outside agencies, etc., and prepares periodic reports, presentations, and verification material.
Generates and maintains call schedules, yearly schedules, conference schedules, and rotator schedules. Coordinates residency conferences. Distributes information as needed.
Monitors expenses and budgets for the program, ensuring balances for purchases, payroll, and travel purposes and preparing reports for the Finance Department. Assists with grant management and maintains any applicable stipends. Oversees financial aspects and prepares income-to-expenses spreadsheets.
Serves as advisor regarding issues such as licensing, schedules, paramedical staff issues, loans, meetings, and travel.
Facilitates the house staff evaluation process, which includes distribution, collection, logging in, and filing of evaluations.
Develops and implements processing of externships, including remedial and elective rotations.
Coordinates and acts as liaison with rotation sites for house staff rotations. Assures that affiliation agreements and memorandums of understanding are current.
Coordinates the annual scheduling and administration of medical specialty exams, including proctoring special cases, as well as other required annual exams. Maintains Course Description Forms and materials for didactic courses.