Academic Program Coordinator

Penn State University • University Park, IL

7d • $38,300 - $61,000 • Hybrid

About The Position

The Pennsylvania State University, Department of Nutritional Sciences is seeking a detailed oriented and organized individual who will provide direct administrative and professional support as our Academic Graduate Program Coordinator for both our Graduate Program in Nutrition as well as our online Masters of Professional Studies. This position will be responsible for coordinating all aspects of the graduate program from assisting prospective students to processing graduate application materials, scheduling graduate courses, and certifying requirements for graduation.

Requirements

• Applicants must be detail-oriented; have excellent organizational, customer service, communication, interpersonal, and problem-solving skills; be able to handle multiple tasks; and have the ability to work both independently and in a team environment.
• General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted
• Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted
• Employment with the University will require successful completion of background check(s) in accordance with University policies.
• Applicants must be authorized to work in the U.S.

Nice To Haves

• Proficiency in Microsoft Office 365 (Outlook, Word, Excel, Teams), Zoom, LionPATH, ECRM and Workday preferred

Responsibilities

• Serve as first point of contact for all current, new, and incoming graduate students.
• Coordinate the graduate student recruitment process: respond to prospective student inquiries; arrange campus visits (i.e. travel, lodging, events); assist with the planning and coordination of new student orientation.
• Monitor and update student progress towards achieving critical milestones, maintain student databases, schedule all comprehensive exams and final thesis/dissertation defenses, and file the appropriate paperwork with the Graduate School.
• Update Penn State's Graduate Student Systems using GRADS and ECRM.
• Process, monitor, and terminate all graduate appointments (including generating Offer Letters and Terms of Offer).
• Schedule graduate courses, assist students with course scheduling, update graduate course schedule each semester.
• Provide administrative support to the Graduate Program Directors (i.e., schedule and attend meetings, compose correspondence, create and maintain database).
• Update graduate student listserv and department forms.
• Coordinate Colloquium Speaker visits
• Create and maintain databases; compile academic data and prepare reports for department leadership related to enrollment data, student progress and experience and accreditation information
• Coordinate and plan graduation and award reception
• Process visa paperwork for international students via the iStart system

Benefits

• comprehensive medical, dental, and vision coverage
• robust retirement plans
• substantial paid time off which includes holidays, vacation and sick time
• 75% tuition discount, available to employees as well as eligible spouses and children

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree