Academic Program Coordinator - Senior Support

Penn State University•University Park, IL

1d•$40,608 - $64,668

About The Position

The Department of Biochemistry and Molecular Biology in the Eberly College of Science seeks an experienced administrative professional to apply for the position of Academic Program Coordinator, which includes the position of Graduate Program Coordinator. This position will report to the Administrative Support Manager. As the Graduate Program Coordinator, they will work closely with the Associate Head of Graduate Education and Director of Graduate Affairs.

Requirements

Excellent computer skills
Experience with systems including SIMBA, GRADS, Worklion, CANVAS, iTWO, CollegeNet, and LionPATH is preferred
Proficient with Office 365
Excellent interpersonal, verbal, and written communication skills
Demonstrated conscientious attention to detail and organization
Strong commitment to diversity, equity, respect, and inclusion
Highly motivated
High level of professionalism
Dedication to exceptional customer service
Consistent high quality and thorough work
Able to work with minimal supervision
Exercise discretion and independent judgment
In-depth knowledge about The Graduate School and graduate student records
Associate Degree
4+ years of relevant experience
Or an equivalent combination of education and experience accepted
Applicants must be authorized to work in the U.S.

Nice To Haves

Experience with systems including SIMBA, GRADS, Worklion, CANVAS, iTWO, CollegeNet, and LionPATH is preferred

Responsibilities

Being responsible for the day-to-day administrative duties related to the graduate program
Assemble and maintain confidential graduate files
Utilize LionPATH to enter and retrieve information for admissions, drop/add, instructional information, audits, transcripts, etc.
Responsible for on boarding of incoming graduate students
Monitor degree requirements for Biochemistry, Microbiology and Molecular Biology (BMMB) students
Responsible to the Recruiting Committee for sending information and responding to questions regarding the BMMB program
Monitoring all materials received from prospective students
Maintaining information on the GRADS system
Coordinating arrangements for prospective student visits
Sending acceptance/rejection follow-up letters
Using spreadsheets for compiling information on applicants for Committee review
Coordinate graduate funding allocations which includes keeping accurate budget records of multiple funds
Prepare, approve, and submit graduate scholarships and appointments each semester
Coordinate all recruitment events along with program director
Budget monitoring which includes making sure the program runs within budget along with processing travel reimbursements and travel awards for graduate students (current and prospective)