Academic Partnerships Project Coordinator

WICHE • Boulder, CO, US, CO

2d • $67,000 - $72,000 • Hybrid

About The Position

WICHE is seeking a highly organized and collaborative Project Coordinator, Academic Partnerships to support programs and convenings for academic leaders across the WICHE region. This role is ideal for someone who enjoys coordinating events, supporting external partners, managing details, and helping complex projects move forward smoothly. The Project Coordinator will work closely with the Director of Academic Partnerships, Learning, and Development to plan and support virtual and in-person meetings, workshops, and convenings. The position also supports communications, stakeholder engagement, project tracking, and day-to-day operations for Academic Partnerships programs, including the Western Academic Leadership Forum, Western Alliance of Community College Academic Leaders, Western Academic Leadership Academy, WICHE Institute for Leaders in the Humanities, and related grant-funded projects.

Requirements

• Bachelor’s degree from an accredited college or university
• At least two years of experience in project coordination, event planning, stakeholder support, higher education, nonprofit work, philanthropy, or a related field.
• Proficiency with Microsoft 365 tools, including Word, Outlook, PowerPoint, Excel, Teams, and related scheduling or collaboration platforms.
• Experience with, or willingness to learn, tools such as WordPress, Cvent, online survey platforms, and newsletter or constituent relationship management systems.
• Strong verbal and written communication skills.
• Demonstrated ability to work independently, stay organized, solve problems, and manage multiple priorities.
• Excellent attention to detail, accuracy, and timeliness.
• Ability to build and maintain effective, collaborative, and professional relationships.
• Flexibility and willingness to learn new skills as needed.
• Commitment to providing high-quality support for internal and external stakeholders.
• Interest in higher education, academic leadership, or regional collaboration.

Nice To Haves

• Master’s degree in higher education, educational leadership, student affairs, public administration, nonprofit management, or a related field.
• Experience working in higher education or with college, university, system, or state-level stakeholders.
• Experience coordinating events, meetings, or programs for academic or professional audiences.
• Experience supporting membership organizations, leadership development programs, or grant-funded projects.

Responsibilities

• Coordinate and deliver virtual meetings and in-person events for Academic Partnerships programs, including member meetings, executive committee meetings, annual convenings, webinars, workshops, and leadership development programs.
• Develop event planning timelines, work plans, run-of-show documents, and other tools to support successful program delivery.
• Prepare for events, including evaluating venue contracts, assessing catering needs, coordinating audiovisual needs, and arranging transportation.
• Manage event logistics including registration portals, printing event materials, and leading event setup and takedown.
• Develop contingency plans for any program delays, changes, or interruptions.
• Serve as a primary point of contact for venues and vendors, engaging with venue staff virtually and in person as needed.
• Lead event evaluation efforts after convenings to ensure a high-quality experience and level of satisfaction for participants and stakeholders.
• Track project timelines, deliverables, deadlines, risks, and follow-up items across multiple initiatives, including grant-funded projects.
• Support Academic Partnerships operations, including managing monthly newsletters, webpage updates, program materials, and other communications-related activities.
• Collaborate with WICHE’s Communications team to ensure public-facing materials align with organizational standards.
• Assist with internal coordination for event budgets, vendor contracts, invoices, and expense tracking, as determined by organizational policy and procedures.
• Prepare meeting summaries, document action items, and help ensure timely follow-up.
• Build and maintain professional, responsive relationships with external stakeholders across the WICHE region, including member institutions, senior academic leaders, program participants, sponsors, and other partners.
• Serve as a point of contact for Forum and Alliance member institutions regarding membership, engagement, and program-related questions.
• Support executive committee and advisory group members, including coordination for regular meetings and onboarding activities.
• Serve as a point of contact for leadership development program participants regarding nominations, applications, logistics, and program experiences.
• Support sponsor, partner, and philanthropic communications related to Academic Partnerships convenings and events.
• Represent WICHE professionally in meetings, events, and communications with internal and external stakeholders.
• Support other Programs and Services projects, programs, or initiatives, such as the area of cost-savings partnerships, as necessary or assigned.
• Carry out related duties and responsibilities that support the goals of Academic Partnerships and the broader Programs and Services unit.

Benefits

• Medical insurance with generous employer contribution to health savings account (H.S.A.)
• Dental insurance
• Life insurance
• Disability insurance
• Flexible spending accounts (medical and dependent care)
• 403(b) retirement plan with employer match of 200% on employee contributions up to 5% after six full months of employment
• Vacation accrual
• Paid family leave
• Sick leave
• Paid holidays
• Personal leave time

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level