Academic Coordinator

Brock University•Burlington, PE

2d•CA$52,798 - CA$84,476•Hybrid

About The Position

This job advertisement is to fill an existing vacancy in the Administrative Professional (Employee Group). This position is based at Brock University's Burlington, Ontario campus. Reporting to the Faculty Services Manager, the Academic Coordinator provides comprehensive administrative and academic coordination support for academic programs within the Faculty. The role ensures the smooth delivery of student services, program operations, and departmental processes, while maintaining compliance with institutional policies, procedures, processes, and timelines. The Academic Coordinator acts as a key resource for Faculty leadership and instructors, supporting program administration, academic integrity, and financial processes. Additionally, the position allocates approximately 20% of time to support other faculties and partners at the Burlington campus.

Requirements

Diploma or degree in related discipline
Experience in academic administration or program coordination
Experience monitoring budgets, preparing reports, and working with financial systems
Knowledge of academic policies, procedures, and academic integrity processes within a post-secondary institution
Proficiency with computer systems and software applications
Excellent communication and interpersonal skills
Ability to manage multiple priorities, complex schedules, deadlines, and administrative processes in a fast-paced environment
Strong organizational and time-management skills with attention to detail
Promotes and embodies inclusivity and respect within the workplace and the broader community

Nice To Haves

Experience supporting academic recruitment, contract administration, or collective agreement interpretation
Ability and willingness to learn and adapt to emerging technologies, including AI tools and platforms

Responsibilities

Coordinate administrative activities supporting academic programs, labs, and centres, including program planning, course scheduling, timetabling, and academic documentation.
Support quality assurance activities, including instructor and course evaluations, program reviews, and accreditation requirements.
Provide relevant information (e.g., enrolment projections) to assist programs with decision-making related to policy, course, or program changes.
Administer program and course change process via the undergraduate programs committee (UPC).
Liaise with individuals/departments involved in program matters, both internal and external to the program (e.g., Registrar’s Office, Academic Advisors, Experiential Education Coordinators, Recruitment), and prepare communications and program updates.
Coordinate teaching budgets, including TA and marker grader assignments/hours, developing budgets, assigning hours and revising plans in consultation with Chair(s).
Oversee TA and Instructor contractor entry, and support recruitment processes, including gathering requirements, tracking and ranking candidates, and ensuring compliance with collective agreements.
Monitor TA budgets and offers and review timetables to determine staffing levels and ensure sufficient coverage.
Support digital communications activities, including website updates, promotional materials, and content management, ensuring accuracy, consistency, and alignment with branding guidelines.
Monitor program and department budgets, identifying variances or issues as needed.
Support student lifecycle processes, including admissions, enrolment, registration, academic records management, degree completion activities, internship administration, and student engagement events.
Collaborate with internal and external partners to support faculty operations, projects, events, and strategic initiatives.