Academic Operations Coordinator

Alabama State University • Montgomery, AL

11d • Onsite

About The Position

Alabama State University, Academic Affairs, invites applications for the position of Academic Operations Coordinator. The Academic Operations Coordinator provides comprehensive administrative and operational support to the Office of Academic Affairs. This position serves as an academic assistant for office operations, communications, scheduling, records management, and special projects, while supporting initiatives that enhance student success, academic achievement, and leadership development. The Academic Operations Coordinator functions as a key point of contact for faculty, staff, students, and external stakeholders and ensures the efficient operation of the office.

Requirements

• Bachelor's degree
• Excellent organizational, communication, and customer service skills
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and database management systems
• Ability to handle confidential information with discretion and professionalism
• Strong attention to detail
• Ability to manage multiple priorities simultaneously

Nice To Haves

• Experience working in higher education, academic affairs
• Experience supporting executive-level administrators
• Knowledge of university policies, procedures, and administrative operations
• Experience coordinating events, meetings, and special projects

Responsibilities

• Provide administrative support, including managing calendars, scheduling meetings, and coordinating appointments.
• Prepare correspondence, reports, presentations, meeting agendas, minutes, and other official documents.
• Screen and respond to telephone calls, emails, and inquiries, directing matters to appropriate personnel as needed.
• Maintain confidential files, records, and documents in accordance with university policies and procedures.
• Coordinate travel arrangements, reimbursements, and expense documentation.
• Manage daily office operations and ensure the efficient flow of information within the department.
• Monitor office supplies, equipment, and purchasing requests.
• Coordinate the preparation and submission of departmental reports and required documentation.
• Assist with planning and coordinating workshops, leadership programs, training sessions, meetings, and special events.
• Coordinate event logistics, including facility reservations, registration, materials preparation, catering requests, and participant communications.
• Maintain participant records and attendance data for programs and events.
• Support marketing and communication efforts related to academic enhancement and leadership development initiatives.
• Draft and distribute communications and informational materials.
• Maintain accurate records and databases related to departmental activities and programs.
• Compile data and assist in preparing reports, presentations, and assessment documentation.
• Generate routine reports and maintain tracking systems for departmental initiatives.

Benefits

• The University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
• Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment.
• All positions require the passing of a background check and some the passing of a drug screen.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level