Academic Innovation Programs Assistant

University of Colorado•Denver, CO

2d•$26•Hybrid

About The Position

Join Our Team and Make a Difference in Higher Education! At the System Administration office at the University of Colorado, we are dedicated to building a workplace where everyone feels valued, supported, and empowered to thrive. Our office is committed to fostering a culture where employees find community, a sense of belonging, and the opportunity to contribute meaningfully to our mission and purpose. By joining our team, you’ll have a direct impact on shaping the future of higher education. In addition to the Office of the Board of Regents, the University of Colorado’s system administration includes 19 units that provide essential services to CU’s campuses in Aurora, Boulder, Colorado Springs, and Denver, as well as the Office of the President. While not a part of any one campus, we are proud to serve in the centralized office for the University system. Together, we ensure CU continues to deliver outstanding education, groundbreaking research, and valuable service to our communities. We believe in creating an environment where the unique experiences and perspectives of everyone are embraced, enriching the work we do and the strategic outcomes we pursue. If you’re passionate about making a difference, contributing to a dynamic team, and supporting a mission that matters, we encourage you to apply and be part of our journey. Learn more about CU System Administration . Position Summary: The Academic Innovation Programs Assistant provides operational, financial tracking, communications, and administrative support for initiatives within Academic Innovation Programs (AIP) in the Office of Academic Affairs. This position assists with financial reconciliation and revenue tracking for CU system-managed courses and specializations on the Coursera platform, supports program communications and documentation, and provides coordination for academic initiatives, events, and special projects. The role also provides general administrative support and contributes to maintaining organized systems and processes that support AIP and Office of Academic Affairs operations. This position reports to the Director of Academic Programs & Policy Analysis and is exempt from the state of Colorado classified system. This is a part‑time position (8–10 hours per week) that is project‑funded for a 12‑month term. Where You Will Work: Applicants must be Colorado residents or able to relocate to Colorado within a month of starting employment with University of Colorado System Administration. This role is eligible for a hybrid schedule, working some days from home and some days in office. Please note, leadership may adjust in-office work requirements with a minimum of three months' notice before any change can be implemented. Equal Opportunity Statement: CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Requirements

Bachelor’s degree from an accredited institution of higher education, or equivalent professional experience (professional experience may be substituted for the educational requirement on a year-for-year basis)
One (1) year of equivalent experience
Strong proficiency with Microsoft Excel and experience working with spreadsheets, financial reconciliation, or data tracking, along with general proficiency in the Microsoft Office Suite.
Ability to learn and effectively use a variety of administrative and technical systems used by the Office of Academic Affairs and Academic Innovation Programs, such as Concur, SharePoint, and AI-enabled tools.
Strong organizational skills with the ability to maintain accurate records, track financial data, and manage multiple tasks and deadlines with attention to detail.
Strong written and verbal communication skills, including the ability to communicate professionally with internal partners through email, meetings, and virtual platforms such as Zoom.
Ability to work both independently and collaboratively within a team environment while demonstrating reliability, flexibility, and a willingness to learn new processes and systems.
Ability to identify issues, develop practical solutions, and adapt to changing priorities in a fast-paced administrative environment.

Nice To Haves

Two (2) years’ equivalent experience

Responsibilities

Conduct quarterly financial reconciliation and analyses for CU system-managed courses and specializations on the Coursera platform.
Track and maintain Coursera revenue metrics and update associated budget and revenue tracking spreadsheets.
Communicate with Coursera campus partners regarding quarterly revenue earnings and related program updates.
Maintain organized documentation and filing systems related to Coursera faculty partner agreements and program materials.
Assist with operational, process, and logistical support for Academic Innovation Programs (AIP) and Office of Academic Affairs (OAA) initiatives.
Provide administrative and logistical support for academic initiatives, events, and selection processes, including awards and grants (e.g., OER Awards).
Conduct research for special projects using AI-based tools, internet resources, and other relevant information sources.
Develop and maintain documentation and training materials to support cross-training on Coursera financial analysis processes and related workflows.
Prepare expense reports in the Concur system and assist with associated procurement and purchasing processes.
Perform general office and administrative duties and support additional projects as assigned.