Academic HR Specialist - SoM Academic Appointments and Compensation, Integrated Resources, Academic HR

University of Washington Medical Center•Seattle, WA

9d•$59,736 - $89,592•Onsite

About The Position

The School of Medicine Dean’s Office Academic Appointments and Compensation, Integrated Resources, Academic HR team has an outstanding opportunity for an Academic HR Specialist to join their team. Reporting to the Academic HR Partner, the Academic HR Specialist provides operational and transactional HR support for Graduate Medical Education (GME) and non-GME residents and fellows while partnering across the School of Medicine (SoM) to ensure accurate, timely, and compliant academic HR, compensation, payroll, and appointment processes. This role is ideal for a detail-oriented HR professional who enjoys working in a complex academic healthcare environment and helping support the faculty, trainees, and programs that advance UW Medicine’s mission.

Requirements

Bachelor's degree in Business Administration, Human Resources, Communications, or a related field.
At least two years of experience demonstrating increasing responsibility in administrative roles; or experience working in a university, academic healthcare organization, or medical administrative setting demonstrating increasing responsibility in administrative roles.

Nice To Haves

Ability to interpret and apply complex state, public agency, University, School of Medicine, academic human resources, compensation, and administrative policies and procedures.
Working knowledge of academic healthcare institutions, School of Medicine departments, UW-specific systems, UW administrative systems, and related academic HR and compensation rules, regulations, policies, and procedures.
Demonstrated ability to manage high-volume, deadline-driven work with accuracy, follow-through, sound judgment, and attention to detail.
Experience preparing, reviewing, tracking, and completing HR, payroll, compensation, academic personnel, or resident/fellow transactions.
Experience supporting onboarding, offboarding, appointment updates, compensation updates, payroll issue resolution, or related HR operational processes.
Project management experience, including the ability to coordinate work across multiple partners, monitor open items, maintain trackers, and support timely completion of deliverables.
Strong written and verbal communication skills, including the ability to draft clear, accurate, and professional correspondence for employees, departments, program contacts, and internal partners.
Ability to work collaboratively as part of a team, as demonstrated by prior work experience, and to build effective working relationships with the Integrated Resources AHR team, payroll, finance, departments, GME partners, affiliated institutions, and other stakeholders.
Possesses a fluent understanding of and commitment to fostering an inclusive, respectful, and welcoming community for all.
Experience working with confidential or sensitive information using discretion, tact, professionalism, and sound judgment.
Proven ability to navigate sensitive, complex, or politically nuanced situations in a professional manner and support positive outcomes.
Experience using Microsoft Excel, Word, Outlook, mail merge, PDF tools, Workday reports, shared trackers, and related administrative systems or tools.
Ability to develop and maintain SOPs, checklists, trackers, templates, timelines, and process documentation.

Responsibilities

Coordinate hiring, onboarding, appointment updates, extensions, transfers, and separations for assigned resident and fellow populations.
Process and track Workday transactions and related HR documentation to ensure accuracy and timely completion.
Monitor appointment end dates, training requirements, and employment actions, partnering with program administrators and departments on required follow-up.
Support payroll-related activities and assist in resolving employment and pay issues.
Prepare, review, submit, and track faculty and academic personnel compensation actions.
Support recurring compensation and Academic HR processes, ensuring transactions are complete and compliant.
Partner with departments and stakeholders to resolve discrepancies, gather documentation, and facilitate timely approvals.
Coordinate overpayment and underpayment actions for residents, fellow, faculty, and academic personnel supported through the Integrated Resources, Academic HR service model.
Research complex payroll, compensation, and appointment information to identify issues and calculate needed adjustments.
Prepare and maintain documentation and accurate records according to submission and retention practices and policies.
Develop and maintain process documentation, templates, checklists, and workflow resources.
Identify opportunities to improve efficiency, consistency, and customer service across HR operations.
Support reporting activities and share process updates and best practices with stakeholders.
Draft, review, and coordinate professional communications related to HR transactions, onboarding, payroll, and operational updates.
Provide flexible support to the broader Integrated Resources AHR team during high-volume periods, special projects, or recurring workflows.