Temporary Academic HR Personnel Coordinator

University of California, Irvine•Orange, CA

4d•Onsite

About The Position

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver’s License for driving university vehicles. The majority of our temporary positions are Monday – Friday, 8:00 a.m. – 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave. Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted.

Requirements

Bachelor’s degree (or equivalent combination of education and experience) with proven administrative or HR support background.
Extreme attention to detail with demonstrated ability to prioritize tasks, meet strict deadlines, and handle confidential information.
Strong written and verbal communication skills paired with proficiency in Microsoft Office and capacity to learn university software systems.
Ability to read, write, and follow written and oral instructions in English.
Must be able to provide proof of work authorization

Nice To Haves

Prior experience in higher education HR, specifically working directly with faculty or academic appointees.
Familiarity with UC and UCI academic personnel policies, procedures, and review standards.
Hands-on experience with specialized HR systems such as UCPath, AP Recruit, or equivalent academic personnel software.

Responsibilities

Manage appointments, reappointments, merits, promotions, advancements, and onboarding/offboarding for academic appointees.
Prepare and review academic personnel dossiers for policy compliance (UC/UCI), accuracy, completeness, and maintain updated databases.
Oversee academic recruitment activities, manage documentation via AP Recruit, and track pending actions to meet deadlines.
Serve as a point of contact for faculty and department leadership on academic HR policies, procedures, and cross-office communications.