Academic & Faculty Affairs Support Coordinator - College of Nursing

College of Nursing•Gainesville, FL

About The Position

The Academic & Faculty Affairs Support Coordinator provides comprehensive administrative, operational, and programmatic support for faculty affairs, academic operations, clinical education, and instructional programs within the College of Nursing. The position coordinates among faculty, academic leadership, students, clinical partners, and university stakeholders to support academic program delivery, clinical placements, and compliance with college, university, regulatory, and accreditation standards. The coordinator supports faculty workload administration, course and instructional scheduling, clinical education coordination, faculty appointment and evaluation processes, recognition and promotion activities, accreditation support, and data management. The role also contributes to continuous quality improvement and operational excellence in support of the College's educational, clinical, and strategic mission. Responsibilities include coordinating teaching assignments, instructional schedules, workload activities, course staffing, workload reporting, and instructional continuity planning. The coordinator also supports academic operations such as academic calendars, examinations, instructional logistics, curriculum initiatives, accreditation and assessment documentation, regulatory compliance, and program review. Additional duties include coordinating faculty evaluation, promotion, recognition, and awards processes; maintaining faculty records and tracking systems; and coordinating student clinical placements, clinical partner relationships, records, agreements, and related reporting.

Requirements

Bachelor's degree and three years of relevant experience, or an equivalent combination of education and experience.

Nice To Haves

Master's degree in a related field.
Demonstrated experience supporting faculty scheduling, instructional coordination, or academic operations.
Familiarity with faculty affairs processes, instructional appointments, or academic workforce management.
Strong organizational skills and ability to manage multiple schedules, deadlines, and priorities simultaneously.
Experience with faculty workload tracking, effort reporting, or academic labor allocation.
Demonstrated ability to build and maintain effective partnerships.

Responsibilities

Coordinate faculty teaching assignments, instructional schedules, and workload activities across didactic, simulation, laboratory, online, and clinical learning environments.
Support instructional planning, course staffing, workload reporting, and coverage strategies to ensure effective course delivery and efficient resource utilization.
Maintain faculty workload systems, instructional records, and related reporting; serve as a resource for faculty and leadership on scheduling and instructional operations.
Assist with instructional continuity planning, course readiness, and communication of teaching-related schedules, deadlines, and updates.
Coordinate academic operational activities, including course scheduling, academic calendars, examinations, instructional logistics, and curriculum-related initiatives.
Collaborate with faculty, program leadership, simulation teams, clinical partners, and academic support units to support effective course delivery and operational efficiency.
Support accreditation, assessment, regulatory compliance, and program review by coordinating documentation, data collection, and reporting.
Assist with new academic initiatives, process improvements, and operational projects supporting student success and program effectiveness.
Coordinate faculty evaluation, Faculty Evaluation and Advancement (FEA), promotion, recognition, and awards processes.
Support faculty affairs initiatives in collaboration with academic leadership and university partners.
Maintain faculty records, submission calendars, and tracking systems; serve as a liaison among faculty, departments, and administrative offices.
Coordinate student clinical placement assignments, scheduling, tracking, and compliance requirements.
Liaise with healthcare systems, clinical agencies, preceptors, and internal stakeholders.
Maintain clinical placement records, data systems, and reports.
Assist with affiliation agreement coordination, agency communications, and clinical education operations.