Academic Coordinator - Practice Administration

Albany Medical Center • Albany, NY

1d • Onsite

About The Position

The Academic Coordinator provides comprehensive administrative, operational, and programmatic support to Practice Operations leadership. This role serves as a critical liaison between clinical operations, academic programs, and nursing leadership to ensure alignment of educational activities with operational goals, access initiatives, and patient care standards. The position requires a high level of organization, discretion, and the ability to manage multiple priorities in a fast-paced academic healthcare environment.

Requirements

• Associate’s degree required (Healthcare Administration, Business, Education, or related field preferred)
• 3–5 years of experience in healthcare administration, academic coordination, or clinical operations required
• Strong organizational and project coordination skills
• Ability to manage multiple priorities and deadlines with high attention to detail
• Proficiency in Microsoft Office (Excel, PowerPoint, Word)
• Data tracking and reporting experience
• Excellent written and verbal communication skills
• Ability to work independently and exercise sound judgment
• Strong interpersonal skills with the ability to collaborate across all levels of the organization

Nice To Haves

• experience with Epic preferred

Responsibilities

• Provide direct administrative support to leadership, including calendar management, meeting coordination, and preparation of materials.
• Develop agendas, document meeting minutes, and track follow-ups for leadership, operational, and academic meetings.
• Assist with project coordination related to access optimization, scheduling initiatives, and practice transformation.
• Prepare reports, dashboards, and presentations for leadership review.
• Support implementation and ongoing coordination of academic and operational initiatives (e.g., schedule optimization, access improvement, care model changes).
• Monitor timelines, deliverables, and key milestones across multiple projects.
• Collaborate with project managers, nursing leadership, and practice leadership to ensure execution of initiatives.
• Collect, analyze, and maintain data related to programs, clinic utilization, and operational performance.
• Generate routine and ad hoc reports (e.g., access metrics, productivity, session utilization).
• Assist in identifying trends and opportunities for improvement in both educational and operational domains.
• Act as a central point of communication across departments for academic and operational coordination.
• Draft and distribute communications on behalf of leadership (e.g., updates, program changes, scheduling adjustments).
• Facilitate coordination between faculty, nursing, administrative teams, and learners.
• Ensure compliance with institutional, regulatory, and accreditation requirements (e.g., ACGME, DNV as applicable).
• Maintain accurate records of academic activities, attendance, and required documentation.
• Support preparation for audits, reviews, and accreditation processes.

Benefits

• Excellent health care coverage with no copay at Albany Medical Center providers
• A wide array of services and programs to support emotional, physical, and mental wellbeing

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees