Academic Coordinator, Intelligence Operations

The University of Arizona•Sierra Vista, AZ

8d•Onsite

About The Position

The Academic Coordinator supports the strategic and operational goals of the Department of Intelligence Operations. This position manages academic program data analytics, leads and coordinates key departmental meetings and events, oversees academic scheduling, and serves as the primary liaison among faculty, staff, and students. The Academic Coordinator plays a vital role in ensuring timely communication, accurate data reporting, and streamlined academic program execution across multiple stakeholders. Visa sponsorship is not available for this position.

Requirements

Bachelor’s degree or equivalent advanced learning attained through professional-level experience
Minimum of 3 years of relevant academic or program coordination experience; including experience with data collection and analysis, meeting facilitation, and academic state holder coordination
Strong analytical skills for compiling and interpreting academic data
Proficiency in presentation tools (e.g., PowerPoint) and learning management systems (e.g., D2L)
Excellent written and verbal communication
Ability to coordinate multiple projects and prioritize effectively under deadlines
Experience working collaboratively across departments and with external stakeholders

Nice To Haves

Experience working within a college or university setting, particularly in environments involving both academic and sponsored project activities
Experience managing academic schedules, managing course and program changes, and coordinating with Registrar, Curricular Affairs, and faculty governance units
Demonstrates ability to manage multiple complex priorities in a fast-paced environment

Responsibilities

Collect, analyze, and report weekly student analytics, including enrollment numbers and applicant-to-matriculant conversion rates
Update and maintain presentation materials such as slides for recurring staff meetings and leadership smartbook inserts.
Track the academic calendar, course offerings, scheduled rooms, and report related deadlines to department leadership.
Organize and facilitate weekly or bi-weekly staff meetings, including scheduling, agenda creation, and meeting execution
Serve as lead for the IIO Speaker Series, “Meet Your Major,” and internship/information sessions
Assemble and review content for the IIO Newsletter and manage bi-annual “Dead Drop” releases
Lead the development and execution of the academic timeline each semester
Track assessment standards and ensure curriculum committee submission are reviewed and submitted on time
Assist with standard operating procedure (SOP) reviews and updates as needed
Oversee the planning, coordination, and outreach for academic-related events involving students, employers, and guest speakers
Maintain documentation, track deliverables, and ensure successful execution of assigned academic events and projects