Academic Compliance Specialist I

University of Central Florida•Orlando, FL

4d•Onsite

About The Position

Academic Program Quality (APQ) safeguards UCF’s academic enterprise through academic quality assurance activities that enforce regulatory requirements and support continuous enhancement of academic programs. Working with university partners, APQ provides campus-wide education, integrates quality assurance into business processes and planning, and develops models of excellence for faculty, staff, and administrators. The Academic Compliance Specialist I coordinates university-wide compliance, reporting, and quality assurance activities that support, promote, and monitor institutional and program performance against internal and external academic quality standards. The role supports continuous improvement and covers faculty teaching qualifications, faculty and postdoctoral scholar degree data, academic oversight activities, and other compliance and quality enhancement work. The position is based on-site at UCF; on-site presence is an essential function. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The expected salary is $48,722 to negotiable.

Requirements

Bachelor's or Master's degree and 0 or more years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).
Must be authorized to work for any U.S. employer. Visa sponsorship, H-1B transfers, and employment-based visa processing for individuals currently sponsored by another employer are not available.
Must work on-site at UCF as the primary work location; on-site presence is an essential function.
Applicants must submit a cover letter and resume; applications without a cover letter will not be considered.

Nice To Haves

Experience in higher education, compliance, legal environments, or state or federal regulatory and accreditation frameworks.
Exceptional written and verbal communication skills, including the ability to translate complex requirements into clear, constructive stakeholder messaging.
Strong attention to detail and experience with credential review, record-keeping, and data auditing.
Ability to analyze complex information, synthesize research, and provide data-informed guidance.
Skill in interpreting, applying, and advising on institutional policies and compliance requirements with sound judgment and integrity.
Proficiency with Microsoft Suite, ERP systems, and enterprise platforms; experience with data management tools and visualization software.
Ability to collaborate across teams and with multiple stakeholders, along with adaptability, problem-solving, learning agility, and experience delivering training and development.

Responsibilities

Assist the Faculty Qualifications Management System (FQMS) administrator with related activities, including preliminary review of teaching certifications for completeness.
Help manage FQMS user security and setup tables, troubleshoot system errors, test solutions, and provide end-user training and technical support.
Help develop and maintain FQMS informational and training resources and update academic-unit policy documents describing teaching qualification standards.
Advise end users on applicable teaching-qualification policy requirements and audit records to ensure instructors of record have appropriate certifications on file.
Track and review faculty qualification documentation for dual degrees and programs or partnerships that require evidence of faculty qualifications.
Serve as primary custodian of faculty member and postdoctoral scholar degree data; review and validate update requests and coordinate with human resources and other stakeholders.
Verify official academic transcripts and U.S. equivalency evaluations, maintain an archive of supporting documentation, and advise and train personnel on credential-submission protocols.
Collaborate with the Workday Administrator to request updates to degree-data setup tables and conduct regular audits for completeness and accuracy in external reporting.
Assist with cyclical and ad hoc compliance and quality enhancement activities, including seven-year program reviews, academic oversight reviews, annual academic program coordinator/director qualification reviews, and course and personnel CIP code updates.
Conduct research and analyses, disseminate compliance information, and help develop training tools and programming for APQ functional areas.
Help collect, prepare, and edit materials for board meetings, external reporting, and executive audiences.
Assist with planning and executing unit events, accreditor site visits, and related activities.
Manage records in primary areas of responsibility and other assigned areas.
Participate in institutional effectiveness outcomes assessment, report results, and recommend areas for continuous improvement.