Academic Compliance Specialist I

University of Central Florida•Orlando, FL

5d•Onsite

About The Position

Academic Program Quality (APQ) safeguards UCF's academic enterprise through academic quality assurance activities that enforce regulatory requirements and support continuous improvement. Working with partners across the university, APQ provides education, integrates quality assurance into business processes and planning, and supports faculty, staff, and administrators. The Academic Compliance Specialist I coordinates university-wide compliance, reporting, and quality assurance activities that support, promote, and monitor institutional and program performance against internal and external academic quality standards and continuous improvement goals. The role supports faculty teaching qualification processes, maintains faculty and postdoctoral scholar degree data, coordinates academic oversight activities, and contributes to research, reporting, training, records management, and institutional effectiveness work. The position's primary work location is on-site at UCF. The stated work schedule is Monday through Friday, 8:00 AM to 5:00 PM. Applicants must be authorized to work for any U.S. employer; visa sponsorship and H-1B transfers are not available.

Requirements

Bachelor's or master's degree and 0 or more years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).
Must be authorized to work for any U.S. employer; visa sponsorship and H-1B transfers or employment-based visa processing for individuals sponsored by another employer are not available.
Must work on-site at UCF as the primary work location.

Nice To Haves

Experience in higher education, compliance, legal environments, or state or federal regulatory and accreditation frameworks.
Exceptional written and verbal communication skills, including the ability to translate complex requirements into clear, constructive stakeholder messaging.
Strong attention to detail and experience in credential review, record-keeping, and data auditing.
Ability to analyze complex information, synthesize research, and provide data-informed guidance.
Skill in interpreting, applying, and advising on institutional policies and compliance requirements with sound judgment and integrity.
Proficiency in Microsoft Suite, ERP systems, and enterprise platforms; experience with data management tools and visualization software.
Ability to work collaboratively across teams and stakeholders, with adaptability, problem-solving, learning agility, and experience delivering training and development.

Responsibilities

Assist the Faculty Qualifications Management System (FQMS) administrator with related activities, system security and setup tables, troubleshooting, testing, training resources, and policy-document updates.
Conduct preliminary Academic Affairs reviews of faculty teaching certifications in FQMS for completeness.
Advise end users on applicable policy requirements and provide technical support.
Assist with audits of instructor teaching certifications and reviews of faculty qualifications documentation for dual degrees and other programs and partnerships.
Serve as primary custodian for faculty member and postdoctoral scholar degree data.
Review and validate degree-data update requests and coordinate with human resources and other stakeholders.
Verify official academic transcripts and U.S. equivalency evaluations, and maintain an archive of supporting documentation.
Advise and train human resources personnel, academic units, and others on protocols for submitting official credentials.
Collaborate with the Workday Administrator to request degree-data setup table updates as needed.
Conduct regular audits of degree data for completeness and accuracy in external reporting.
Assist with cyclical and ad hoc compliance and quality enhancement activities, including seven-year academic program reviews, academic oversight reviews, annual reviews of academic program coordinators and directors, and course and individual CIP code updates and assignments.
Conduct research and analyses to support APQ activities and assist in disseminating compliance information.
Assist in developing training tools and programming for APQ functional areas.
Assist in collecting information, preparing, and editing documents for board meetings, external reporting, and executive audiences.
Assist with planning and executing unit events, accreditor site visits, and related activities.
Manage records in primary areas of responsibility and other assigned areas.
Participate in institutional effectiveness outcomes assessment, including reporting results and recommending areas for continuous improvement.