Neurosurgery - Academic Clinical Program Management Specialist
About The Position
The University of Iowa Department of Neurosurgery is seeking an Academic/Clinical Program Management Specialist to independently oversee accreditation compliance, educational program coordination, onboarding, regulatory reporting, and program development initiatives across multiple training programs. This role provides strategic and administrative support to program leadership while ensuring effective day-to-day operations, compliance with ACGME/GME standards, and a high-quality educational experience for trainees. The department intends to hire one position from either Academic Clinical Program Management Specialist or Academic Clinical Program Management Associate, based on the qualifications of the successful candidate.
Requirements
- A bachelor’s degree or an equivalent combination of education and experience.
- 1+ years of related experience in academic and/or healthcare program administration.
- Excellent written and verbal communication skills.
- Demonstrated proficiency in computer software applications (e.g., MS Word, Outlook, PowerPoint, Excel).
- Demonstrated ability working as a member of a team.
Nice To Haves
- Experience working in an academic health care center, hospital, or other medical/clinic setting.
- Previous experience working with residency or fellowship training programs.
- Excellent time management and organizational skills.
- Previous experience with an Electronic Medical Record system or with EPIC.
- Previous experience in developing materials for marketing.
- Previous experience in web page editing and development.
- Knowledge of University policies, procedures and regulations.
Responsibilities
- Primary management of ACGME annual update & accreditation activities
- Coordinate ADS updates, case logs, Clinical competency committee/Program Evaluation Committee documentation
- Coordinate faculty/resident evaluations and milestone reporting
- Prepare and organize internal reviews, site visits, special reviews, citations/action plans
- Track resident duty hours, supervision compliance, board eligibility, licensure, etc.
- Develop compliance dashboards or reports for program leadership
- Assist with GME strategic initiatives and special reviews
- Act as departmental liaison with GME office and HR
- Direct management of ERAS/Thalamus/interview season
- Develop/improve recruitment strategy and applicant communication plans
- Coordinate second looks, sub-internship recruitment, scholarship programs
- Analyze and report match outcomes and recruitment metrics
- Lead onboarding/credentialing workflows & licensure tracking
- Build resident alumni database and board pass tracking
- Manage rotation scheduling across multiple rotations/sites
- Coordinate/schedule cadaver labs, board prep, boot camps
- Manage conference calendar & coordinate speakers
- Organize visiting professors/CME events/grand rounds
- Track educational outcomes and resident evaluations longitudinally
- Track scholarly activity/publications/presentations
- Assist with strategic planning for program growth/complement expansion
- Maintain policy/procedure manuals
- Lead implementation of new educational initiatives and development of new curriculum
- Coordinate downtown campus educational integration
- Manage/oversee resident coverage models and call schedule
- Participate in departmental committees related to residents
- Manage residency budget(s) for travel/courses/etc. & coordinate travel reimbursements
- Oversee recruitment/interview expenses
- Track educational funds across programs and for individual trainees
- Coordinate away rotators/sub-Is and scholarship program
- Pre-residency fellowship coordination
- Neurosurgery Spine fellowship administrator
- Medical student neurosurgery electives/sub-Is
- APP/student shadowing coordination
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
