Academic & Career Success Post-Award Grant Analyst

California State University•Allen, TX

11d•$6,382 - $7,046

About The Position

The Academic & Career Success Post-Award Grant Analyst is a temporary, grant-supported position in the Division of Academic Affairs. The role administers sponsored-project fiscal and administrative activities, monitors grant resources and compliance, supports project implementation, and coordinates with project leadership and University offices. The position is subject to continued availability of grant funds, and no permanent appointment will result from it. The analyst prepares and maintains budget analyses, projections, forecasts, financial reports, compliance documentation, tracking tools, and workflows. The role interprets sponsor, federal, CSU, and University requirements; identifies fiscal and compliance concerns; advises project personnel on established processes; and recommends approaches to project leadership. Formal approvals and report submissions remain with the authorized University offices, Principal Investigator, or other authorized official. The position collaborates with project directors, principal investigators, and departments across the University to support grant-funded hiring, procurement, travel, contracts, reporting, and other project operations. It also participates in CI Compass planning and project meetings and recommends process improvements. A satisfactory background check is required before an offer can be made. The role is classified as a Campus Security Authority and mandated reporter, and may be designated under the CSU Conflict of Interest Code, requiring annual economic-interest filings and periodic training.

Requirements

Equivalent to a bachelor’s degree in business administration, accounting, finance, public administration, higher education administration, or a related field.
Four years of relevant professional experience involving budgeting, fiscal administration, grants administration, or related work, consistent with CSU classification requirements. Additional relevant experience or an advanced degree in a related field may substitute for the required experience on a year-for-year basis.
Advanced knowledge of budgeting, financial recordkeeping, reconciliation, expenditure tracking, and fiscal reporting.
Ability to analyze complex fiscal and administrative issues and develop appropriate recommendations.
Ability to interpret and apply policies, sponsor requirements, and administrative procedures.
Ability to develop and maintain financial tracking and reporting tools and prepare accurate projections and analyses.
Ability to identify fiscal or compliance concerns and exercise independent judgment.
Ability to manage multiple priorities and deadlines, communicate complex administrative requirements clearly, maintain confidentiality, and build effective working relationships across organizational units.
Satisfactorily complete a background check, including a criminal records check, before an offer of employment.
Comply with Campus Security Authority reporting requirements under the Clery Act and applicable CSU executive order.
Comply with mandated reporter requirements under the California Child Abuse and Neglect Reporting Act and applicable CSU executive order.
If designated under the CSU Conflict of Interest Code, file a Statement of Economic Interest annually and complete required training.
Applicants must be authorized to work for any employer in the United States; CSUCI is not currently sponsoring staff or management positions for H-1B employment visas.
Applicants reaching the final stages of the application process must sign a release authorizing current and/or former employers to provide information to CSU concerning substantiated allegations of misconduct; qualifying applicants may also be required to disclose specified final sexual-harassment decisions.

Nice To Haves

Experience with post-award administration of federally funded grants in higher education, government, or nonprofit settings.
Knowledge of Uniform Guidance and U.S. Department of Education requirements.
Experience with procurement, contracts, personnel transactions, grant reporting, audits, or monitoring.
Experience with PeopleSoft or comparable financial and grant-management systems.

Responsibilities

Monitor, analyze, and reconcile grant budgets, expenditures, encumbrances, personnel costs, contracts, and other commitments; prepare projections, forecasts, and financial reports.
Coordinate grant-funded transactions—including purchasing, travel, reimbursements, contracts, and personnel actions—with appropriate University offices; formal approval authority remains with those offices.
Identify and evaluate budget variances, fiscal concerns, timing issues, and resource considerations across assigned sponsored projects, and provide analysis and recommendations to project leadership.
Interpret and apply sponsor, federal, CSU, and University requirements to grant fiscal and administrative activities; identify compliance risks and ambiguities, recommend approaches, and support internal controls and documentation practices.
Prepare fiscal, administrative, and compliance components of required project reports and maintain supporting records for monitoring, audits, reviews, and compliance activities.
Provide information for the Project Director’s coordination of overall reports and programmatic narratives; required reports are approved and submitted by the Principal Investigator or another authorized University official.
Guide project personnel on established fiscal and administrative processes, documentation requirements, and allowable uses of grant funds, referring specialized matters to the appropriate University office.
Work with project directors, principal investigators, and project leadership to align implementation, timelines, approved activities, and expenditures; analyze fiscal and administrative implications of decisions and recommend appropriate approaches.
Develop and maintain tracking tools, reports, workflows, and administrative processes that support grant implementation, accountability, and continuous improvement.
Coordinate grant-funded hiring and personnel documentation, procurement, travel, contracts, and other administrative needs within established University processes.
Collaborate with Research & Sponsored Programs, Business and Financial Affairs, Budget and Planning, Procurement, Accounts Payable, Human Resources, Institutional Research, Academic Affairs, and other units.
Participate in CI Compass planning and project meetings, communicate fiscal and administrative status and emerging issues, and recommend process improvements.
Perform other related duties and support additional sponsored projects and Academic & Career Success administrative, fiscal, and grant activities as assigned.