Academic Budget Officer

Youngstown State University•Youngstown, OH

3d•Onsite

About The Position

Serves as the budget officer for the Division of Academic Affairs, reporting directly to the Provost. This role works closely with deans of each college to support the Division of Academic Affairs in all financial matters. Key responsibilities include budget preparation, budget management, planning and expenditure monitoring, and making budget recommendations to ensure financial stability and fiscal health. The position also provides leadership in academic resource planning and personnel activities within Academic Affairs, coordinating with university constituents to manage faculty assignments and ensure accuracy in the Banner system.

Requirements

At least a bachelor’s degree in accounting, finance, business administration, or a relevant field
Five or more years of experience in financial management, budget planning and analysis, or related area(s)
Experience administering budget processes
Experience with financial/budget management systems, financial software, spreadsheet applications, PowerPoint, and Microsoft Word
Knowledge of management theory, organizational structure
Knowledge of University policies and procedures
Knowledge of office practices and procedures
Knowledge of department/division goals and objectives
Knowledge of department/division policies and procedures
Knowledge of workplace safety practices and procedures
Knowledge of English grammar and spelling
Knowledge of records management
Knowledge of office management
Knowledge of project management
Knowledge with Ellucian/Banner tables
Skill in use of office equipment
Skill in typing, data entry
Skill in computer operation
Proficient in use of Excel spreadsheet software and other programs applicable to the assigned department/division
Ability to deal with problems involving several variables within familiar context
Ability to define problems, collect data, establish facts, and draw valid conclusions
Ability to determine material and equipment needs
Ability to calculate fractions, decimals, and percentages
Ability to compile and prepare reports
Ability to use proper research methods to gather data
Ability to understand a variety of written and/or verbal communications
Ability to prepare accurate documentation
Ability to maintain records according to established procedures
Ability to travel to and gain access to work site
Ability to effectively interact with personnel and public to answer routine questions
Ability to train or instruct others
Ability to move quickly and effectively from one tasks to another
Ability to work independently and in a team environment
Ability to develop and maintain effective working relationships

Nice To Haves

Experience in higher education administration and/or finance
Knowledge of higher education organizational structure
Banner experience

Responsibilities

Provides direct support to the Provost and Vice President for Academic Affairs in the development, planning, and implementation of program, department, college, and division budgets.
Coordinates and provides a leadership role in the annual budget preparation process, including departmental requests for fee adjustments and analysis of unit spending plans.
Responsible for developing, communicating, executing, and monitoring the University budget in concert with university strategic plans and goals.
Serves as a resource to University administrators for problem resolution and budget implementation issues.
Conducts and/or evaluates financial projections, modeling, or other analyses in support of decision-making and planning.
Develops and maintains budget systems; prepares cost projections and justifications for budget increases and additions; identifies funding sources, reviews budget proposals, and distributes budget information.
Monitors Current General Fund, select Current Designated Funds; advises University constituents regarding budget processes, issues, and opportunities as appropriate.
Ensures continuous improvement and review of the budget process, including budget methodology and reporting, by utilizing existing and emerging techniques and technologies.
Enters transactions into Banner; makes all changes and/or builds codes as needed; prioritizes entry of actions; verifies accuracy in a timely manner; tracks and manages position requests from initiation through filling of position; runs custom processes and reports in Banner to allocate workload for faculty assignments.
Extracts faculty assignments from Banner to the FLAC module includes part-time faculty, overloads, and full-time faculty summer assignments.
Works with department chairs to verify full-time faculty workload for workload reports; and troubleshoots and addresses FLAC processing issues.
Processes ODHE fee requests via portal.
Reconciles revenue share invoices for payment.
Instructs constituents in proper procedures to complete and submit forms and/or other documents; updates constituents on new procedures.
Prepares and processes various documents of a confidential and/or sensitive nature; coordinates special projects and provides information to administration.
Performs a variety of calculations to ensure the accuracy and integrity of information entered into Banner; calculates corrections, and revisions as needed; and processes labor redistributions as needed.
Represents the Provost as liaison to the University community and external constituents regarding Academic Affairs budgets and budget management issues.
Develops proposed budget policies and related procedures.
Maintains the integrity of budgetary records and automated systems, including access authorizations and availability of data.
Provides reports and executes requests for financial data.
Acts as liaison between Human Resources and the Office of Academic Affairs on issues related to personnel salaries, hiring, promotions, and job changes; reviews and approves Academic Affairs' position requests and various other authorization transactions, verifying funding availability, and account accuracy.
Develops and implements decision support systems, including pro forma budget analyses, assessments, financial projections, reports, and planning models.
Utilizes same to evaluate University projects, strategic plans, programs, and operating units (revenue and non-revenue generating).
Supports development of strategic plans by collecting, organizing, and analyzing financial and statistical data regarding past, present, and forecasted operations and activities.
Prepares budget presentations as required; prepares and delivers presentations to university constituents as needed.
Supports training of the university academic community regarding budgetary procedures, processes, and systems.
Interacts with all university constituents as needed on budget related matters.
Serves on various University committees as necessary and as assigned.
Assists with training new hires.
Performs other duties as assigned and/or required that are within the level of responsibility for this classification at the discretion of the supervisor.