Academic Assistant

Bucknell University • East Buffalo Township, PA

8d • $16 - $20 • Onsite

About The Position

The College of Arts & Sciences seeks an Academic Assistant to support the department of Psychology, Neuroscience and Animal Behavior. This position provides high-level administrative support to the departments. The ideal candidate will have the ability to multitask, facilitating a variety of activities with competing deadlines. This role is ideal for a person with strong organizational and communication skills who can bring initiative, professionalism, adaptability, and an ability to translate ideas into action. Candidates should be able to organize and maintain administrative processes following the academic calendar and have the ability to work both independently and collaboratively. The academic assistant manages the daily operational activities (including financial, academic, communications, event planning, staffing, etc.) and provides primary administrative support. Reporting to the Psychology Department co-chairs, this is a full-time (12-month), non-exempt (hourly), benefits-eligible staff position scheduled to work 35 hours per week.

Requirements

• High School Diploma or GED
• Three years of administrative/office experience
• Demonstrated knowledge of computers and software such as Google drive word processing, spreadsheet, email and calendaring applications
• Strong written and verbal communication skills
• Exceptional customer service skills, strong attention to detail, and ability to prioritize deadlines and successfully manage multiple priorities
• Ability to handle sensitive confidential information in a responsible and appropriate manner
• Proactive approach to projects, problem solving, communication needs, and planning
• Must be able to work independently as well as in a team environment
• Demonstrated ability to positively interact with a wide range of individuals and a commitment to diversity and inclusiveness
• All candidates must be authorized to work in the US without a need for current or future visa sponsorship.

Nice To Haves

• Familiarity with using Google Workspace, Microsoft Office Suite, Workday
• Interest in learning or proficiency with managing social media accounts (FB, LinkedIn, Instagram)

Responsibilities

• Collaborate with the Faculty Department/Program chairs to ensure the completion of processes within the academic cycle.
• Provide support to department faculty, including a wide variety of tasks and working with diverse needs.
• Manage the department workflow and plan own workload, prioritizing tasks and working independently.
• Manages departmental hiring of students, faculty, and staff, including posting positions, coordinating interview logistics, onboarding and supervision as needed.
• Oversees, reconciles, and processes expenses and invoices for multiple budgets within the department, including faculty and program funding.
• Places orders for supplies and collects information from new vendors, establishing them in Workday as approved suppliers.
• Execute events within the department from start to finish, including contracts, travel, and day-of logistics.
• Create a variety of marketing and promotional materials for distribution to the campus community.
• Process expenses and honorarium payments for events.
• Maintain social media and web presence on behalf of the department/program.
• Manage and modify the course catalog, collaborate with the chair/faculty on the course schedule, and compile data and analytics reports.
• Oversees the daily operation of the department.
• Schedules and attends department meetings.
• Assists with creating agendas and takes meeting minutes.
• Serves as a welcoming, initial the main point of contact for internal and external constituents.

Benefits

• Flexible scheduling options determined by role
• Medical, prescription drug, vision, dental, life, and long-term disability insurance options
• An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
• Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
• Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves.
• Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children.
• Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
• A comprehensive employee wellness program including program incentives
• A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED