Academic Assistant III

University of Florida•Gainesville, FL

About The Position

The Academic Assistant III processes transfer student applications for the College of Agricultural and Life Sciences (CALS) and the School of Natural Resources and Environment. The role evaluates transcripts, identifies substitutions in UF student records systems, maintains records of admitted and denied applicants, and informs students and departments about coursework required before acceptance. The position also assists with updating the CALS Transfer Guide and supports students during registration periods. The role interacts with students, parents, and UF and community college advisers about admission requirements and status, referrals, and course transferability. It communicates diplomatically with denied students and discusses alternative options. The position monitors and interprets college and university policy changes and updates information sent to students and advisers. The Academic Assistant III evaluates and verifies admissibility for Agriculture and Natural Resources & Environment majors among current residential and UF Online students, readmission applicants, and post-baccalaureate applicants. It evaluates transcripts and academic progress, updates major designations and tracking status, monitors major changes, and processes college forms such as change-of-major, minor applications, and satisfactory/unsatisfactory requests. The role also monitors undergraduate students for admission conditions, academic performance, and Universal Tracking status; adds or removes holds and changes tracking status as needed; serves as a liaison to University offices such as the Registrar and Admissions; and provides backup to other CALS staff.

Requirements

Bachelor's degree or an equivalent combination of education and experience.

Nice To Haves

Bachelor's degree.
Command of Microsoft Office products and proficiency in basic computer tasks.
Experience dealing with the public.
Ability to communicate effectively and professionally, verbally and in writing.
Previous experience working with students.
Knowledge of university and college policies and procedures related to undergraduate admissions and academic programs.
Ability to complete and process forms used in undergraduate academic programs.
Knowledge of student admissions procedures.
Knowledge of UF student records systems.
Ability to use UF student records systems to monitor students' academic progress and certify students for graduation.

Responsibilities

Process transfer student applications for CALS and the School of Natural Resources and Environment.
Evaluate transcripts, identify substitutions in UF student records systems, and maintain files of admitted and denied students.
Inform students and departments about coursework that must be completed before acceptance.
Assist with updating the CALS Transfer Guide.
Respond to students, parents, and UF and community college advisers regarding admission requirements and status, referral status, and transferability of classes.
Communicate alternative options to students who have been denied admission.
Assist students during registration periods.
Monitor and interpret changes in college and university policies and update information sent to students and advisers.
Evaluate and verify admissibility to Agriculture and Natural Resources & Environment majors for current students, readmission applicants, and post-baccalaureate applicants.
Update major designations, evaluate academic progress, change Universal Tracking status as needed, and monitor students changing majors.
Verify, check for accuracy, and process college forms, including change-of-major forms, minor applications, and satisfactory/unsatisfactory requests.
Monitor undergraduate students for admission conditions, academic performance, and Universal Tracking status.
Add or remove holds and change tracking status as needed.
Serve as a liaison to University offices, including the Registrar and Admissions, and provide backup to other CALS staff.