Academic Assistant III

University of Florida•Gainesville, FL

9d•$19 - $31

About The Position

This position is responsible for processing all transfer student applicants to the College of Agricultural and Life Sciences (CALS) and the School of Natural Resources and Environment. The role involves evaluating transcripts, identifying substitutions in the UF student records systems, and maintaining files of admitted and denied students. The Academic Assistant will also inform students and departments about required coursework before acceptance and assist with updating the CALS Transfer Guide. Additionally, the position requires interacting with students, parents, and advisors regarding admission requirements, status, and course transferability, while diplomatically assisting denied students with alternative options and supporting students during registration periods. The role also involves monitoring and interpreting changes in college and university policies, updating necessary information for students and advisors, and evaluating/verifying admissibility for various majors (AG and NE) for current students, readmission, and post-baccalaureate applicants. This includes updating major designations, evaluating progress, and changing Universal Tracking status. The position also entails verifying and processing college forms, monitoring undergraduate students for admission conditions and academic performance, serving as a liaison to University Offices, and providing back-up to other CALS staff.

Requirements

Bachelor's degree; or an equivalent combination of education and experience.

Nice To Haves

Bachelor's Degree
Command of Microsoft Office products and proficient in basic computer tasks.
Experience dealing with the public.
Ability to communicate effectively and professionally, in both verbal and written form.
Previous experience working with students.
Knowledge of university and college policies and procedures related to undergraduate admissions and academic programs.
Ability to properly complete and process all relevant forms used in undergraduate academic programs.
Knowledge of student admissions procedures.
Knowledge of UF student records systems.
Ability to use UF student records systems to monitor a student’s academic progress and certify students for graduation.

Responsibilities

Process all transfer student applicants to the College of Agricultural and Life Sciences (CALS), and the School of Natural Resources and Environment.
Evaluate transcripts, identify substitutions in the UF student records systems and maintain a file of admitted and denied students.
Inform students and departments of course work that must be completed before acceptance.
Assist with updating of the CALS Transfer Guide.
Interact with students, parents and advisers (both UF and community college) regarding admission requirements, admission status, referral status, transferability of classes, etc.
Diplomatically work with students who have been denied and give alternative options.
Assist students during registration periods.
Monitor and interpret changes in college and university policies.
Update necessary information to be sent to students and advisers.
Evaluate and verify admissibility to all AG (Agriculture) and NE (Natural Resources & Environment) majors for current students (residential and UF Online), readmission and post-baccalaureate applicants.
Evaluate transcripts, identify substitutions in the UF student records systems, update major designation, evaluate progress, and change Universal Tracking status as necessary, monitor CHANGE majors and their progress.
Verify, check for accuracy, and process college forms, including change of major, application for minors, and S/U (satisfactory/unsatisfactory) requests.
Monitor and evaluate all undergraduate AG and NE students (residential and UF Online) for admission conditions, academic performance, and Universal Tracking status.
Add and remove holds and change tracking status as needed.
Serve as a liaison to various University Offices (Registrar, Admissions, etc.) and provide back-up to other CALS staff.