Academic Advisor

St. Mary's University • San Antonio, TX

6d • Onsite

About The Position

The Academic Adviser will provide proactive academic advising, intervention, and programming that supports the Academic Advising Plan to undergraduate freshmen and sophomore level students and other student populations. This position will also facilitate the enrollment process for new students, which includes transfer articulation, advising, degree planning and registration and will provide students with the necessary information and guidance to make timely progress toward graduation.

Requirements

• Bachelor's degree required
• Must have minimum three (3) years of academic advising experience
• Must clear and maintain a favorable background investigation and clearance
• Must have valid driver's license, motor vehicle liability insurance and personal injury insurance; or have a self-reliant source of transportation to conduct business on a daily basis
• Must have strong interpersonal skills with ability to relate to diverse constituencies and manage conflict
• Must have the ability to demonstrate intermediate to advanced skills in MS Office/Office 365 (Word, Excel, Teams, Outlook, and PowerPoint) experience with virtual meeting platforms such as Zoom
• Banner manipulate and/or format data and/or reports; In Excel, must have the ability to pull data, assemble spreadsheets, format data & reports
• Must have the commitment to work collaboratively with a diverse and dynamic community
• Must have a high ethical standards and a strong sense of confidentiality; works well independently and as part of a team
• Must be able to organize workflow, coordinate activities, balance simultaneous projects without loss of efficiency in a multi-tasked environment, and manage multiple priorities to meet deadlines
• Must be flexible in every aspect and able to respond to any situation quickly and adequately

Nice To Haves

• Master's degree in Education, Higher Education Counseling/Administration, or related field is preferred
• Experience with Banner, EAB Navigate and/or Contact Management System (DegreeWorks), a plus
• Must have knowledge about generative AI and applications to academic advising

Responsibilities

• Assists students on the development of both short term and long term academic and career goals by providing accurate information and advice concerning core and major program requirements
• Reviews and approves student educational plans in degree plan tracking system (DegreeWorks [GPS]); Monitors educational planner to ensure successful degree progression
• Monitors students on academic probation and provides academic guidance and support to students who have not made satisfactory progress towards degree
• Monitors course withdrawals to proactively identify and assist at-risk students dropping major or multiple courses
• Reviews mid-semester grades to identify and assist students experiencing academic challenges and provides counsel regarding academic difficulties and transition issues
• Maintains systematic and frequent contact with advisees along with accurate print and electronic records of interactions with students
• Meets with potential transfer students to discuss transfer articulation
• Assists new students with registration activities and recommend solutions to course scheduling difficulties when needed
• Educates students on academic policies and procedure; Refers and advocates for students to on-campus resources when appropriate
• Develops advising materials and presentations that support individual and group advising sessions and promote academic success including at new student orientation programs
• Partners with Career & Professional Development Center to ensure student participation in career exploration and planning activities
• Serves as a resource for faculty mentors and advisers
• Partners with department chairs to ensure expertise in curricular and co-curricular planning, opportunities, and resources
• Collaborates with undergraduate professional advisers on advising, intervention and academic success programming
• Monitors changes of institutional policies and procedures, program changes, etc.
• Perform other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level