Academic Advisor II

University of Florida•Gainesville, FL

3d•$60,000 - $66,000

About The Position

The Academic Advisor II provides comprehensive and independent academic advising to undergraduate students in both residential and UF Online (UFO) programs. This role involves guiding students on degree requirements, curriculum planning, academic policies, and university resources, while maintaining accurate advising records in compliance with regulations. The advisor will interpret and communicate academic policies, manage processes related to excess hours, probation, degree certification, and graduation clearance, and assist students with registration. Additionally, the role includes evaluating transfer applicants, change-of-major requests, identifying honor-eligible students, and performing administrative duties such as maintaining electronic files, providing data-informed recommendations, and processing fee requests. The Academic Advisor II also supports recruitment events, promotes combination degree programs, collaborates with administrators on student success initiatives, coordinates advising-related programs, partners with campus resources, analyzes advising effectiveness data, advises students on scholarships and opportunities, and participates in committees. The position may also involve additional responsibilities and special projects as assigned by the Department Chair.

Requirements

Master’s degree in education, counseling, or academic field related to the college and one year of relevant experience OR Bachelor’s degree in similar fields with two years of relevant experience.

Nice To Haves

Experience advising undergraduate students at the University of Florida or in higher education.
Experience using Student Information Systems (SIS) and related university platforms.
Experience with UF systems: Student Information Systems (SIS), one.uf.edu, Slate, Salesforce, Peoplesoft
Knowledge of UF policies and procedures (student records, FERPA, admissions, etc.)
Excellent verbal and written communication skills.
Ability to maintain effective working relationships with the Department Chair, faculty, staff, students, and university administrators.
Strong organizational, analytical, and problem-solving skills.

Responsibilities

Provide comprehensive and independent academic advising to undergraduate students in both residential and UF Online (UFO) programs within THEM, including guidance on degree requirements, curriculum planning, academic policies, and university resources.
Maintain accurate and timely advising records in compliance with institutional, state, and federal regulations.
Interpret and communicate university, college, and departmental academic policies and procedures.
Manage and support processes related to excess hours, probation interventions, Universal Tracking, degree certification, and graduation clearance.
Assist students with registration and enrollment processes, including resolving registration issues and processing required forms.
Review and update degree audits, including substitutions, waivers, GPA calculations, and catalog year corrections.
Evaluate transfer applicants and change-of-major requests.
Identify honor-eligible students and coordinate departmental honors advising and related processes.
Maintain organized electronic files, advising notes, and student documentation.
Provide data-informed recommendations regarding enrollment trends, course demand, and scheduling needs.
Submit and process Distance Learning Fee requests as appropriate.
Assist with evaluation and processing of undergraduate transfer applications.
Collect, analyze, and summarize assessment data related to student learning outcomes and academic performance.
Represent THEM at recruitment events, orientation programs, Preview, Florida Days, and other university outreach initiatives.
Support promotion and coordination of combination degree programs, degree certification, and late graduation petitions.
Collaborate with college administrators and university partners on recruitment, retention, and student success initiatives.
Coordinate advising-related initiatives, including peer advising, internships, practicum support, and career exploration activities.
Partner with campus resources to facilitate student referrals and support services.
Analyze and report data related to advising effectiveness, student progression, and retention outcomes.
Identify and advise students regarding scholarships, awards, and academic opportunities.
Collaborate with faculty and the internship coordinator on practicum and experiential learning placements.
Participate in departmental, college, and university committees and task forces as assigned.
Perform additional responsibilities and special projects as the Department Chair assigns them.