ABA Scheduling Coordinator

Catalyst Behavior Solutions•Farmington, UT

2h•$18 - $21•Remote

About The Position

Catalyst Behavior Solutions is looking for a part-time Scheduling Coordinator for our Farmington, UT team! This position will be remote! This is a position that requires a great deal of puzzling skill, critical thinking, the ability to manipulate multiple pieces of information in your head at the same time, and most of all, communication. If you have prior experience scheduling for any large group of medical providers and enjoy the process of putting pieces of a puzzle together, then we want to work with you!

Requirements

High school diploma or GED
Proficient in software systems, Excel, Teams, and cloud-based Microsoft programs.
Must have excellent critical thinking, communication, and interpersonal skills
This position requires the ability to multi-task and have high attention to detail
Computer literacy skills including Outlook and Microsoft Office programs.
Must have access to a reliable high-speed internet connection.
Applicants must be available between 7 am - 10 am MST M-F and for at least 30 minutes at the start of each scheduling block.

Nice To Haves

Past experience training or managing scheduling team is preferred (even though this is NOT a management position)
Past work history with ABA scheduling is strongly preferred

Responsibilities

Receive and relay daily communication about schedule changes.
Handle all day of cancellations from clients and staff while working to reschedule or coordinate fill-ins that are appropriate for the client based on direction from our Behavior Analysts.
Create the permanent seasonal schedule based on communication from our Director of ABA Operations, our Behavior Analyst team, client availability and staff availability.
Update patient and staff availability in Central Reach. Maintain up-to-date records on the availability of staff and patients.
Maintain weekly and monthly attendance reports for clients and report issues or patterns to appropriate director.
Modify and update patient schedules as necessary.
Address concerns with filling schedules/communication directly with our Director of ABA Operations.
Assist in evaluating the staffing needs per location.
Communicate all schedule changes to Behavior Analysts, RBTs and program directors as needed.
Work with our billing/auditing team to address any gaps in time on staff timesheets and daily billing for clients.
Other duties as assigned.