A/P Specialist

Michael Foods Inc.•Elizabeth, NJ

8d•Onsite

About The Position

Michael Foods, Inc. is a leader in the food processing and distribution industry with business in egg products, refrigerated grocery and potato products. We offer exciting job possibilities throughout our organization where you can enhance your career, sharpen your talents and make an impact. Join our company and be part of an innovative team that’s First in Food. Michael Foods, Inc. located in Elizabeth, New Jersey has a proud history dating back to the founding our our Country. Elizabeth is a great American City. POSITION SUMMARY: This position is responsible for reviewing company expenditures and invoice payments for accuracy and timely payment. This position has the responsibility to comply with safety work rules at all times as well as an obligation to reinforce safety as a core value. Ensure that all policies, procedures, and activities related to food safety & quality are followed and complied with uniformly to reduce product and process variability.

Requirements

Associate degree (AA) or equivalent combination of education, training and/or experience.
Working knowledge of Microsoft Excel, Word or other Windows applications.
Must be detail oriented and have the ability to work with minimal supervision.
Customer service capabilities
Ability to work indoors in normal office setting for duration of shift.
Ability to answer phones and receive pertinent information
Excellent oral and written communication skills.
Excellent organizational and time management skills.

Nice To Haves

Associate or bachelor’s degree (Accounting or Finance) preferred, or 3-4 years AP experience preferred.
SAP experience is preferred

Responsibilities

Team player who aligns and upholds our values: Teamwork, Accountability, Innovation and Continuous Improvement and passion for customer and consumers
Attend and actively participate in safety meetings and trainings
Always ensure regulatory compliance within GAAP and maintain fiduciary responsibility
Process invoices and credit memos through standard data entry and through Automated/Visual invoicing system.
Process Concur expense reports and purchase card invoicing.
Ensure appropriate Internal Order / Cost Center & General Ledger coding on Non purchase order invoices.
Review documentation submitted for payment is in accordance with corporate policies and guidelines.
Forward invoices without purchase orders to appropriate sources for approval.
Verify appropriate payments made to vendors by checking quantities and prices on invoices against purchase orders created by the Purchasing department.
Retain invoices and backup documentation for permanent records.
Resolve discrepancies by responding to vendor requests for information.
Research past due invoices and statement balances.
Prepare documents for setting up new vendors in Microsoft teams and submit to Corporate A/P for completion.
Research, prepare and submit to Corporate any void check information.
Responsible for assisting in month end accounting close process by providing clerical support.
Assist in the sorting and dispersing of accounts payable mail to the appropriate personnel.
Complete required excel worksheets for the accounting department as needed.
Complete month end accounts payable accrual for open invoices.
Accountable for a safe and healthy workplace for everyone. Adhere to all safety policies and procedures and incorporate safety and health in all jobs and tasks.
Adhere to safe work practices, follow GMPs and HACCP guidelines, maintains sanitary conditions and ensure that product quality is maintained. Report any conditions or practices that may adversely affect employee safety or food safety/quality to management immediately.
Perform other duties as assigned