A/P Specialist

GREASE MONKEY INTERNATIONAL•Greenwood Village, CO

4d•$60,000 - $70,000•Hybrid

About The Position

The Accounts Payable Clerk supports the day-to-day accounts payable function by ensuring vendor invoices and payments are processed accurately, timely, and in accordance with company policies and procedures. This role is responsible for reviewing and entering invoices, maintaining vendor records, resolving discrepancies, and supporting payment processing and reconciliation activities. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced environment with a high volume of transactions. This position works closely with vendors, field operations, and internal business partners to resolve issues, maintain accurate financial records, and help ensure the accounts payable function operates efficiently and effectively.

Requirements

High school diploma or equivalent required
1–3 years of accounts payable, accounting, bookkeeping, or related financial administrative experience preferred
Experience working in a high-volume, multi-location organization preferred
Working knowledge of basic accounting principles and accounts payable processes.
Strong attention to detail with a demonstrated commitment to accuracy and completeness.
Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines.
Ability to research discrepancies, identify issues, and follow through to timely resolution.
Strong written and verbal communication skills with the ability to professionally interact with vendors and internal business partners.
Proficiency with Microsoft Office, particularly Excel and Outlook
Experience with accounting, ERP, or accounts payable systems preferred.
Ability to handle confidential financial and business information with discretion.
Ability to work independently while contributing effectively within a collaborative team environment.
This position requires the ability to remain stationary while working on a computer and communicating via phone, video conferencing, and email, as well as move throughout the workplace as needed, with or without reasonable accommodations.

Nice To Haves

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.

Responsibilities

Review, code, and enter vendor invoices accurately and timely, ensuring appropriate documentation, coding, and approvals are in place prior to payment.
Support weekly payment runs, including checks, ACH payments, and other approved payment methods, while ensuring payments are properly authorized and documented.
Maintain accurate vendor records and assist with vendor setup, updates, and documentation in accordance with company procedures.
Research and resolve invoice discrepancies, duplicate invoices, missing approvals, payment inquiries, and other accounts payable issues.
Assist with vendor statement reconciliations and research outstanding or aged items to ensure accounts remain accurate and current.
Communicate with field and corporate teams to obtain approvals, clarify expenses, resolve discrepancies, and ensure invoices are processed efficiently.
Maintain complete and organized accounts payable records and supporting documentation in accordance with company retention requirements and internal controls.
Assist with month-end close activities, including identifying outstanding invoices, researching open items, and providing documentation as requested.
Follow established accounts payable procedures and internal controls and escalate unusual transactions, discrepancies, or potential concerns appropriately.
Identify opportunities to improve accounts payable processes, accuracy, organization, and efficiency as the business continues to grow.
Perform other accounting and administrative duties as assigned.